Sr Administrative Assistant - Central Campus

Responsibilities:

• Scheduling meetings, transcribing meeting minutes, telephone communications, and processing mail.
• Maintaining various computer-based records and files, photocopying/distribution of various materials, filing.
• Room reservations for meetings, events, and outside entities.
• Process payroll, requisitions, purchase orders, journal transfers, P-Card statements, supplies, and budget encumbrances.
• Class schedule creation, maintenance, and data entry
• Processing of paperwork regarding faculty loads, EPAF, grants, and guest artists.
• Assist and coordinate with student workers.
• Maintenance of office equipment and coordinate with maintenance/custodial staff when needed.
• Processing of departmental research or requested data for reports and projects as assigned.
• Perform general office duties and other duties as required or assigned.

Knowledge, Skills and Abilities:

• Working knowledge of instructional support requirements
• Excellent ability to interface with faculty, students, administrators, various departments, and visitors.
• Excellent oral and written skills
• Public relationship-oriented customer-friendly person with strong interpersonal skills.
• Detail-oriented, organized, self-starter
• Must be able to work independently and possess the ability to meet time-sensitive deadlines
• Must possess excellent team-player attitudes and diplomacy skills
• Must have flexibility to work outside of regular business hours when needed.
• Position requires confidentiality, professionalism,
• Must demonstrate knowledge of business English and record-keeping

Required Education:

• High school diploma or equivalent; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
• Successful candidate must be accomplished in Office 365

Required Experience:

• Three (3) years of office clerical or administrative support experience.

Preferred Experience:

• Above experience including one (1) or more years in a higher education Arts/Music department environment.

Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req4293

Posting Close Date: 1/20/2023