Job Description
Works independently to perform a variety of responsible administrative and program support duties in the Sheriff's Office. Key Responsibilities and Related Competencies:
Provides customer service requiring considerable knowledge of the department"s services, regulations and procedures; answers a variety of questions from coworkers, public officials and the general public; secures information via telephone or personal contact; selects appropriate materials to answer questions; explains rationale of answer and often handles the inquiries independently; takes and handles routine complaints; refers precedent setting issues to others to resolve.
Interprets complex rules, regulations, and information on the program and organization's operating standards; explains legal aspects of the office functions and its impact on citizens and the community.
Collects and reviews data; may conduct research; compiles records and reports; may create or edit tables, spreadsheets or data bases to generate report information; maintains program files.
Performs accounting, and budget monitoring functions for the department including monthly reports and reconciliations; purchases operating supplies and materials; compiles information for the department budget and typically assists with developing a draft budget for the department; may compile information, research revenues and provide recommendations on equipment and technology upgrades; may collect fees and provide receipts and process billings for the department.
May serve as secretary to one or more boards; arranges locations; sends notices; develops agenda and prepares agenda items; takes, transcribes and distributes minutes.
May handle one or more specific program functions that are technical in nature and which require a specialized knowledge or skill.
Drafts and composes correspondence and prepares for review a variety of scheduled and special reports for senior management and various government agencies; reviews and verifies records and reports for correct information; identifies potential inconsistencies and resolves discrepancies.
Provides leadership to other office staff; coordinates work assignments, trains new support personnel and may supervise.
Handles confidential or sensitive technical information in an appropriate manner.
May substitute for other departmental staff whose duties require different skill sets than those normally performed. Knowledge, Skills and Abilities
Desirable Education and Experience: - Education and experience equivalent to graduation from a college or
business school with an associate"s degree and considerable journey level
secretarial or administrative experience including strong public contact. Additional Information
Bilingual applicants strongly encouraged to apply. Disclaimer
Application Special Instructions


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