JOB SUMMARY

Under general direction, organizes, creates, and manages City special events to include festivals, concert series, and seasonal events. Acts as on-site coordinator, exercising a moderate level of discretion in the interpretation and application of policies, operating procedures, and rules in organizing and directing event staff and volunteers throughout events.

ESSENTIAL JOB FUNCTIONS

• Plan, coordinate, and evaluate special events including festivals, concert series, and seasonal events.
• Organize, create, and manage event schedule and conduct organizational meetings to determine special event goals and objectives.
• Act as a liaison between contracted event representatives, local authorities, vendors, and suppliers. Ensures all permits/applications are completed in a timely manner.
• Coordinate with other City departments on issues of public safety and City ordinance compliance.
• Write and administer contracts and service agreements with entertainment groups, vendors, etc. according to established ordinances and policies. Monitor vendors, sponsors, and general-public to ensure event compliance.
• Evaluate and recommend improvements for all aspects of special events (i.e. taking inventory, ordering process, and ticket redemption).
• Create site maps and build-out spreadsheets for staff, crew, vendors, City departments, and local authorities to ensure the success of special events.
• Create and maintain a database of all vendor contact information.
• Write, edit, and gather photo content for web pages and social media as needed.
• Serves as back up to Events, Marketing & Sponsorship Coordinator.
• Performs other duties as assigned.

MINIMUM REQUIREMENTS

• Bachelor's Degree in Parks, Recreation, event Management or related field, preferred.
• Two years' experience in planning and executing special events, preferred.
• Any combination of education and/or relevant recreation and event planning experience totaling four (4) years may be considered.
• CPR, First Aid & AED certification required within 90 days of hire.
• Valid Driver's License and/or must obtain SC Driver's License within 30 days of hire.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of special event management principles and best practices.
• Knowledge of trends and current developments in special event planning and emergency management procedures.
• Knowledge of principles and processes for providing customer and personal services including a desire to help customers regardless of their circumstance.
• Knowledge of the philosophy and objectives of public recreation, psychology, and sociology.
• Ability to read, comprehend, and apply knowledge of laws, ordinances, rules, regulations, and procedures as they relate to City programs and events.
• Ability to respond to and resolve difficult citizen inquiries and complaints, and advise the public on policies, procedures & regulations.
• Ability to write policies, contracts, formal presentations, and/or technical and legal documents and correspondence.
• Ability to think independently and the ability to conceptualize and develop new or improved procedures, techniques, or ideas appropriate to the work environment.
• Ability to work independently, exercise effective judgment and professional thinking.
• Ability to prioritize workload and manage time efficiently, meet deadlines and complete assignments in a timely manner.
• Ability to establish and maintain effective working relationships with City departments, public, and key stakeholders.
• Ability to successfully complete time-sensitive and/or high-profile projects through collaboration, consensus, and creativity.
• Ability to proficiently use software and systems to include graphic design software (Adobe Creative Suite, to include Photoshop and Illustrator), social media platforms (e.g., Facebook, Twitter, Instagram, etc.).
• Ability to operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite.

PHYSICAL DEMANDS

Continuously requires using vision. Frequently requires standing, fine dexterity, walking, carrying, sitting, reaching, talking, pushing/pulling. Occasionally requires lifting, handling, kneeling, bending, crouching, climbing, balancing, reaching, and using hearing. Medium strength demands include exerting 20-50 pounds occasionally, 10-25 pounds frequently, or up to 10 pounds constantly.

MENTAL DEMANDS

Frequently requires time pressures, frequent change of tasks, irregular schedule/overtime, performing multiple tasks simultaneously, working closely with others as part of a team, tedious or exacting work, and noisy/distracting environment. Occasionally requires emergency situations.

WORK ENVIRONMENT

The work is typically performed inside in an office environment and outdoor festivals and events with frequent exposure to unpleasant environmental conditions and/or hazards. Seasonal exposure to extreme temperature and wetness/and/or humidity.

REASONABLE ACCOMMODATION

The City of Goose Creek is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job function. Prospective and current employees should contact Human Resources to request an ADA accommodation. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.

The City reserves the right to revise this position description at any time.