SCHOLARSHIP PROGRAMS ADMINISTRATOR

CORE FUNCTION

Oversee all scholarship program administration processes using the Association’s CRM and custom software including: application development and delivery, application marketing, scholarship selection and awarding, and disbursement of funds. Coordinate the production of educational and scholarship funder reports.

REPORTS TO: Sr. Director of Educational & Alumni Programs

KEY RESPONSIBILITIES

• Administer application process for all scholarships in the US (Undergraduate, Graduate, CTE)
• Ensure online applications are ready for launch by opening date o Oversee comprehensive marketing campaign for all scholarship programs in the US
• Coordinate with Manager of Scholar & Alumni Services regarding alumni and scholar involvement in application marketing
• Coordinate with application and support vendors for updates to the online scholarship applications and to incorporate best practices
• Track, in coordination with support vendors, weekly application numbers for all programs
• Troubleshoot any issues that may arise to ensure seamless application process
• Administer the selection and awarding process for all U.S. scholarships.
• Produce awarding documentation
• Create online awarding forms using Form Assembly (integrated with Salesforce)
• Invite and fill open seats on each selection committee
• Communicate expectations to selection committee members based on award type
• Import all awardee information into Association’s CRM
• Administer the disbursement process for all U.S. scholarship recipients
• Produce online request forms using Form Assembly (integrated with Salesforce)
• Work with administrative team to ensure timely and accurate processing
• Review all approved requests for accuracy and alignment with donor requirements
• Submit reports to accounting firm weekly during disbursement windows
• Produce annual educational report
• Update and impact the design of the annual report given key initiatives of the past year
• Collect pertinent data for each individual program o Coordinate with graphic designer to produce reports
• Gather all necessary information to fulfill the reporting requirements for all scholarship donors (outside of data produced for the annual report)
• Coordinate the production and mailing/emailing of marketing materials to all scholars and alumni regarding additional grant/scholarship opportunities
• Coordinate with the Intl. Manager of Educational Programs Services to ensure the best possible student experience
• Assist with the coordination of technology infrastructure, coordinating with vendors to maintain in-office hardware and website content updates

OTHER RESPONSIBILITIES

• Maintain records, files and website sections related to areas of responsibility.
• Maintain updated information in the calendar of activities for all areas of position responsibilities.
• Create and maintain standard operating procedures with details of the process, timelines, sample forms and materials related to all areas of position responsibilities.
• Represent the Association at professional meetings and Association activities, as requested.
• As a team member of the Association, participate in Association programs and activities, as requested.
• Perform other duties as assigned

REQUIRED SKILLS/EXPERIENCE

• Bachelor's degree
• 3+ years work experience
• Experience using Salesforce, preferred
• Technological savviness
• Appreciation for the American Dream and the free-enterprise system
• Interpersonal skills necessary to deal effectively with staff, the public, and partners
• Demonstrated analytical abilities to handle complex administrative details with experience working in a fast-paced, multi-tasking environment.
• Ability to work well under pressure and with frequent interruptions of work.
• Demonstrated ability to contribute to and promote a team environment.
• Project Management skills that show innovation, creativity and the ability to manage multiple and competing tasking simultaneously
• Capable of operating with minimal guidance, self-starter, strong degree of initiative

Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Alexandria, VA 22314: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Please tell us how you define the American Dream and its role in the culture today.
• Please share with us your understanding of the Horatio Alger Association's full mission and why you want to work for this organization.

Experience:

• Salesforce: 1 year (Required)

Work Location: One location

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