The Safety Project Manager Assistant works closely with Goodwill’s Project Manager to fulfill the organization’s safety and risk management initiatives. The Assistant works across departments to build support for projects and strategies, supports insurance functions, safety initiatives, contracts management and sustainability projects. This position reports to the Project Manager within Operations and Retail and collaborates with all Goodwill departments.

Applicants should be able to work with equipment typically found in an office, should be able to perform the essential functions of the job, and work remotely and/or in person generally between the hours of 9am – 5pm.

Please submit cover letter

RESPONSIBILITIES

• Facilitates safety meetings, creating agendas and taking meeting notes
• Assigns training courses and sessions, and monitors attendance records on safety learning platform
• Trains team members in how to use safety learning platform
• Works cross-functionally to obtain information and support for meeting project goals
• Assists Project Manager in managing day-to-day insurance requests, claims and reports
• Proactively creates project workplans, identifies tasks and timelines, and executes to fulfill completion of projects
• Manages multiple projects (safety, insurance, facilities repairs, contracts, sustainability) simultaneously
• Collaborates with Facilities Department to execute safety repairs and improvements across the organization
• Assists in developing and managing new procedures for the organization to increase efficiencies and processes
• Creates and maintains accurate current vehicle inventories and other records on excel documents
• Utilizes technology to successfully perform job functions
• Participates in opportunities for continued training and development
• Performs other duties as assigned.

QUALIFICATIONS AND WORK EXPERIENCE

• Bachelor’s degree preferred, or equivalent work experience
• Minimum 3 years providing administrative support, project management, safety initiatives and experience described in the essential functions of above job responsibilities
• Experience and proficiency in taking a proactive approach in learning the role and an executing project responsibilities
• Strong organizational skills with attention to accuracy, and ability to meet objectives and deadlines
• Demonstrated ability to prioritize, organize, and effectively manage multiple, competing assignments and responsibilities
• Excellent communication skills (listening, interpersonal, oral, and written)
• Experience working with multiple departments with a strong customer service orientation
• Knowledge/Proficiency in Microsoft Office Suite software (Word, Excel & Powerpoint), Teams and cloud-based learning platforms

KNOWLEDGE, SKILLS AND COMPETENCIES

• A quick learner of projects, understanding the partners and outcomes desired
• Able to take direction, be open to feedback and open to learning
• Prioritize and work well under the pressure of deadlines
• Demonstrated skills in working well and flexibly as a team member
• Effective presentation skills to facilitate meetings and train others
• Strong writing and verbal communication skills, including in person, phone and electronic-based
• Must be able to produce accurate written materials
• Make effective decisions when presented with multiple options for how to progress with the project
• Work collaboratively with multiple stakeholders (cross-functional) and can motivate others to action
• Work respectfully and cooperatively with diverse group of individuals from a variety of educational, social and economic backgrounds
• Interact with all in a professional, courteous, and tactful manner
• Work in a culture of continual improvement and accountability

Applicants will be asked to take writing, comprehension and project execution scenario quizzes

Please submit your resume with cover letter to Goodwill for consideration.

ABOUT THE ORGANIZATION

Today, Goodwill stands as the original social enterprise model with 35 popular retail locations, 28 donation sites and a thriving e-commerce shopping platform. A beloved and trusted community resource, Goodwill serves the region’s neediest neighborhoods by providing critical job training and support services that transform the lives of thousands of individuals and families through the power of work.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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