Registrar Job at The University of Chicago Medicine
Job Description:
Job Summary:
Required Qualifications
We’re hiring for a
Part-Time
Birth Certificate Registrar for the
Mother Baby unit at the University of Chicago Medicine in Hyde Park, Illinois!
Job Summary:
Processes official paperwork related to births, such as birth and death certificates, paternity acknowledgement or denial forms, social security and other forms associated with State vital records requirements. Communicates and manages information in a sensitive and efficient manner.
- Processes documents pertaining to the birth process: Obtains daily birth census. Conducts a face-to-face interview in order to obtain necessary information for processing of birth and death certificates.
- Distributes and prepares multiple forms, including birth record certificate, and paternity information. Ensures and obtains necessary signatures as required for all documents pertaining to births.
- Inputs data into computer for State's electronic birth certificate process on a daily basis. Prepare and scan entered birth certificate applications into computer daily. Demonstrates appropriate utilization of clerical supplies and equipment in a cost-effective manner.
- Maintains an organized and uncluttered work area. Communicates with individuals, departments, and agencies: Conducts personal interviews with parent(s). Effectively interacts with spouses, significant others and families during sensitive and crisis situations.
- Arranges for an interpreter, if necessary. Informs unmarried parents of rights and on how to establish paternity. Promptly answers incoming calls. Interacts with State and County officials regarding new laws and requirements. Effectively communicates with necessary parties to resolve issues as they arise. Represents department at meetings on matters relating to vital statistics. Promotes, has knowledge of and utilizes appropriate patient care protocol relating to the physical, psychosocial, and developmental needs of neonatal, pediatric, adolescent, adult, and geriatric patients.
- Assists with the orientation of new employees.
- Assesses own need for personal/professional growth and development. Attends educational programs to enhance job performance. Promotes the growth and development of others by participating in unit orientation/recruitment of new employees. Takes initiative in seeking feedback on performance and responds appropriately to constructive feedback given.
You’ll
thrive in this position if you:
- Act with Courage & Conviction – you look at interactions, activities and processes to maximize the patient, customer and employee experience; speaks up for point of view with confidence even when the topic is controversial; shares point of view in a manner that builds support. You alert the right person when expectations or standards are not met or when UCMC’s values are at risk. You ensure proper resolution is achieved and an explanation is received; escalates appropriately if needed.
- Make Thoughtful Decisions – you identify issues, problems and opportunities; proactively recognize the need for improvement. You work with others to develop a sense of common purpose; understand different perspectives on issues; gathers and examines information available. You generate alternatives - Create relevant options, including financial and resource implications, for addressing problems and opportunities. You select appropriate action - Formulate clear decision criteria; evaluates options by considering implications and consequences; chooses an effective option. You commit to implementation and work with a sense of urgency and a bias for action to implement the decision.
- Demonstrate Emotional Intelligence – you identify issues, problems and opportunities; proactively recognize the need for improvement. You work with others to develop a sense of common purpose; understand different perspectives on issues; gathers and examines information available. You generate alternatives - Create relevant options, including financial and resource implications, for addressing problems and opportunities. You select appropriate action - Formulate clear decision criteria; evaluates options by considering implications and consequences; chooses an effective option. You commit to implementation and work with a sense of urgency and a bias for action to implement the decision
- Demonstrate PRIDE Values – you actively demonstrate UCMC values in your work and relationships. You encourage others to model the behaviors and proactively identify gaps.
Required Qualifications
- High school diploma required.
- Some college course preparation preferred.
- Good knowledge of computer keyboard and on-line electronic information systems, accurate typing skill at 35 wpm or better Microsoft Office, internet and basic medical terminology
- Skill in maintaining records and files
- Effectively communicate with medical professionals, peers and families
- Good interpersonal skills and ability to maintain confidential, sensitive information
- Ability to prioritize multiple tasks and schedule work to meet deadlines.
- At times, will have to walk to Labor & Delivery, Medical Records & occasionally CCD
Position Details
- Job Type/FTE: Part-time (0.6)
- Shift: Day shift, 7a-7p, every other weekend required *Two days per week (rotating Fridays and Mondays and your choice of any other day during the week) and every other weekend 7a-3:30p*
- Unit/Department: Mother Baby
- CBA Code: NNU
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