Yamhill Community Action Partnership (YCAP)
Job Description

POSITION TITLE: Regional Food Bank Director
RESPONSIBLE TO: Deputy Director
SALARY: $62,400 – $70,720 annual starting salary range, DOE
LOCATION: McMinnville, OR
WORK ENVIRONMENT: On-site, full-time/exempt

ABOUT THE ORGANIZATION
The Yamhill Community Action Partnership (YCAP) was founded in 1980 as part of a nationwide network of social service agencies designed to help improve the lives of low-income people and strengthen communities.
We assist the residents of Yamhill County, diligently focusing on four primary service categories: Housing
Stabilization, Energy Services, Regional Food Bank, and Youth Services.

YCAP Regional Food Bank is committed to delivering county-wide access to quality food. It provides food to nearly 40 partner agencies throughout Yamhill County including food pantries and group meal sites. YCAP
Regional Food Bank programs and initiatives are focused on sustaining and bringing in new resources, services, and connections related to alleviating food instability in Yamhill County.

RESPONSIBILITIES:
The Regional Food Bank Director is responsible for directing and overseeing Food Bank programming and developing new Food Bank initiatives. The Regional Food Bank Director provides leadership to YCAPs Regional
Food Bank department, including planning, implementing, and evaluating initiatives; department volunteerism; warehouse oversight; implementing and monitoring best practices in workplace safety. This position is part of the Executive Leadership Team and participates in strategic planning and development of short- and long-term goals for the department and agency.

ESSENTIAL DUTIES:
Leadership/Supervision/Management

• Creates a positive team atmosphere providing quality service to clients, staff and interns through active listening, positive problem solving, and timely responses
• Provides direct supervision and leadership to Food Bank staff, including creating job descriptions, hiring, establishing work priorities and work plans, monitoring project deadlines, professional development planning, evaluating, orienting, training, coaching, mentoring and disciplining

Program Development/Grants Management

• Provides leadership in the implementation of the Regional Food Bank programs and initiatives and assures that all programs, services, and systems are developed in accordance with awarded grants

(including federal & state), contracts, compliance & regulatory requirements, and congruent withYCAP’s mission, and values

• Administers department data management, including client demographics, performance and service reports; assures that all required systems and records are maintained and up-to-date
• Build and implement new program frameworks, including developing systems, processes, and policies

Monitoring/Compliance:

• Interprets all governmental statutes, regulations, and memorandums pertaining to the food bank initiatives and/or programs. Develops or revises policies and operating procedures based on this guidance and implements program monitoring review processes for existing and all new initiatives
• Manages/oversees the partner relationships, ensuring timely reimbursement and monitoring for the program and regulatory compliance in accordance with agreements
• Implements internal and external reporting systems and procedures for monitoring and controlling fiscal and programmatic activities

Financial Management:

• Oversees the development of the Food Bank department annual budget
• Evaluates the sustainability of new pilot projects and initiatives
• Provides ongoing fiscal leadership of program budgets, expenditures, and sustainable funding sources
• Oversees grant & contract funding and matching funds procurement
• In partnership with the Development Director, seeks new funding sources and resources to expand program offerings in Yamhill County

Facilities and Contracts:

• Oversees the management of any facilities accessed by the Regional Food Bank and/or programs either directly or in coordination with safety and related facility management
• Collaborate with Facilities Manager to review, evaluate and develop standard operating procedures/processes to minimize risk in food bank operations
• Responsible for ensuring work environment is focused on safe work practices and implement corrective actions when necessary
• Oversees equipment maintenance, development, and acquisition to deliver Food Bank services and programs
• Coordinates facility needs with the Deputy Director and Human Resources and Office Director to ensure integration with other agency systems (IT, signage, telephone, etc.)
• Develops RFPs and/or implements contracting processes with Partner Agencies and vendors

Community Outreach/Public Relations:

• Represents food bank initiatives and/or programs in the local, state, regional, and national communities, acting as a conduit for input and information
• Establishes and maintains effective working relationships with funders and partners, which may include Oregon Food Bank (OFB) field officers, Department of Human Services (DHS), Coordinated

Care Organizations (CCOs), City and County leaders, and community partners across YCAP’s service region

• Develops and oversees community outreach, education, and advocacy activities pertinent to the

Food Bank initiatives.

• Build and maintain partnerships with community agencies. Participates in serving as collaborator and regional convener around food instability and food bank issues
• Represents YCAP Regional Food Bank through community presentations and involvement, including education, outreach, and advocacy activities related to food instability

KNOWLEDGE, SKILLS, AND ABILITIES:

• Experience in Food Bank management, including knowledge of common Food Bank practices and working knowledge of Food Bank policy and regulatory environment
• Extensive skills, knowledge and abilities in areas of program development, community collaborations, service delivery and resource development
• Thorough knowledge of program management, including program planning, operations, and evaluation
• Ability to work in partnership with community organizations
• General knowledge of human resources practices
• Excellent oral and written communication skills
• Excellent leadership, team building and problem-solving skills
• Ability to obtain an Oregon Food Handler Card & be ServeSafe qualified.
• Ability to drive/operate a variety of vehicles & equipment (i.e. box trucks, forklift pallet jacks, shrink wrapper etc.)
• Ability to pass drug and background screens, and insurance required DMV driver check.

QUALIFICATIONS:

• Bachelor’s degree in relevant field of study and/or, field with demonstrated relevance.
• Experience in food industry and warehousing management
• At least three years of progressively responsible management level professional experience with a preference for such experience being in food banking
• Knowledge of the best practices related to food stability and direct service programs.
• Valid driver’s license

PHYSICAL DEMANDS
The physical demands described represent those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee may be required to sit, stand, kneel, walk or bend for extended periods of time. The employee is may be required to reach with arms, hands; climb or balance; stoop, kneel or work from a ladder. Must on occasion lift and/or move up to 50 pounds, occasionally move up to 100 pounds with a hand truck and push or pull pallets over one ton with a pallet jack. Employee may be going in and out of cooler and/or freezer with extreme variations in temperature. Certain work may require extended working time within the freezer at sub-zero temperatures.

Job Type: Full-time

Pay: $62,400.00 - $70,720.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 4 years

Shift:

• Day shift

Weekly day range:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Management: 3 years (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: One location

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