We are looking for a reliable individual to join our growing, fast-paced, and friendly office. The Assistant Transaction Coordinator will be an intricate part of our department. From assisting our lead Transaction Coordinator to helping manage agent relationships, this individual will need to have high attention to detail and a warm and welcoming personality. The ideal candidate is highly experienced in real estate transactions, has a passion for customer service, a keen eye for details, alongside critical-thinking and quick problem-solving skills. We value hard-working, goal oriented individuals, who keep a level head and sense of humor.

Responsibilities:

o Support multiple top producing agents in the course of day to day business

o Prepares real estate documents

o Manage transactions in a timely manner - monitoring a transaction from start to finish and retain transaction files/records

o Process contracts, create files, contact sheet, and communications

o Ensure dates/deadlines are communicated, followed up on, and completed

o Gather and organize due diligence including requesting, organizing, and distributing to the buyer or buyer’s agent

o Coordinate and communicate with all parties in the transaction – buyer, seller, title, and lender

o Communicate with and provide information in a timely manner to vendors and other third parties

o Ensure agent calendars are updated and maintained appropriately

o Review title commitments and follow up on any items to get in front of (requesting Trust or LLC docs, ILCs, marriage licenses/death certificates)

o Maintain excellent records

o Close files including compliance review, processing commissions, and updating CRM

o Keep client database and contacts up to date throughout the transaction

o Ability to schedule or set up showings, walkthroughs, and closings

o Client management/satisfaction

Skills and Qualifications:

o Texas Real Estate License is preferred, but not required

o Must understand and have experience with real estate contract documents and processes

o Ability to use a computer efficiently: MAC OS knowledge preferred; other programs/needs include internet skills, Google Drive, DocuSign, ZipForms, etc

o Ability to use a computer efficiently: MAC OS knowledge preferred; other programs/needs include internet skills, Google Drive, DocuSign, ZipForms, etc

o Highly analytical and detail-oriented

o Experienced in delivering excellent customer service

o Excellent agent-facing and internal communication skills (both written and verbal)

o Excellent organization, documentation, and time-management skills.

o A history of going above and beyond, and being a true team player.

o Demonstrated ability to drive projects through to completion.

o Ability to make smart decisions based on key facts in potentially ambiguous situations.

o Self-motivated to get things done with minimal supervision.

o Ability to work effectively and efficiently in a dynamic, fast-paced, and ever-changing environment.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Weatherford, TX 76087: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Sales: 1 year (Preferred)

License/Certification:

• Real Estate License (Preferred)

Work Location: In person

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