Program Specialist Job at University of Maryland, Baltimore
University of Maryland, Baltimore (UMB), the Department of Surgery is recruiting for a Program Specialist in the Division of Research Administration. This team member will join a spirited and highly productive team supporting the department's research mission through procurement/ordering and other administrative functions. We provide comprehensive training, professional support, and foster a team approach to solving unique challenges presented to the division. If you are looking to join a team of individuals who truly love their job, and make a difference every day, then we want to meet you!
The University of Maryland Department of Surgery offers the most innovative surgical treatment options for patients with cases ranging from routine to the most medically complex. We instill a culture of research within our clinical faculty from the moment they join the department. Research funding from the National Institutes of Health is an objective measure that we use to reflect the excellence and quality of our research program as we develop the latest treatment options for patients. We are proud to be one of the top NIH-funded research programs.
Benefits Information:
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job)
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job)
Primary Duties:
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Reviews and verifies all information and confirms orders with vendors.
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Coordinates purchasing documentation and notifies the appropriate staff of any discrepancies or problems; updates animal ordering requisition data to reflect applicable changes.
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Utilize the university financial system to create purchase orders.
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Uses corporate purchasing card for authorized purchases. Maintains procurement records and logs according to university and state policies.
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Ensures the prompt and accurate delivery of requested goods and resolves any issues about orders placed.
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Serves as a resource for research staff and vendors regarding the procurement process.
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Provides exceptional customer service as liaison between vendors, staff, colleagues, researchers, and accounts payable.
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Review and approve travel requests and travel expenses
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Administer purchasing and travel management for the department divisions, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements.
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Prepares travel debit memos.
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Runs periodic reports on financial data.
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Performs other related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS:
Education: Bachelor's Degree.
Hiring Range: $58K - $67K (Commensurate with education and experience)
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.
If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
Experience: Two (2) years of administrative or program coordination experience.
Other: Master's degree in Public Health or Science may be substituted for administrative experience.
Related experience to the program may be substituted for minimum education.
Other: Master's degree in Public Health or Science may be substituted for administrative experience.
Related experience to the program may be substituted for minimum education.
Knowledge, Skills, Abilities:
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in the effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery. Ability to prepare and monitor budgets.
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in the effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery. Ability to prepare and monitor budgets.
Hiring Range: $58K - $67K (Commensurate with education and experience)
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.
If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
Job
: Reg or CII Exempt Staff - E1431D
Employee Class
: Exempt Regular
Full Time/Part Time
: Full-Time
Shift
: Day Job
Organization
: School of Medicine - Surgery
Job Posting
: Dec 13, 2022
Unposting Date
: Jan 24, 2023, 10:59:00 PM
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