Program Secretary Job at TSLI/HHB
TRANSITIONAL SERVICES OF NEW YORK FOR L.I., INC.
HAVEN HOUSE/BRIDGES, INC.
PROGRAM SECRETARY
JOB DESCRIPTION
Duties include but are not limited to:
Essential Job Functions
- Word process memos, correspondence, reports, and other documents. Responsible for word-processing
Agency related development including new and revised forms; finalize for distribution. Maintain current form lists.
- Process and distribute all program site documentation.
- Ensure all incoming mail is logged/copied/filed.
- Distribute office supplies and Monthly Forms for all Agency sites.
- Responsible for updating HHB Shelter Statistics, Pathways Program Outcomes, and processing Quality
Assurance documentation including tools and surveys.
- Required to be ambulatory and able to perform all job functions.
- Responsible to comply with all Agency Policies including Agency Code of Conduct and Confidentiality
Policies, Medicaid Compliance Program and Protocols and Justice Center Code of Conduct.
- Maintain attendance and punctuality. Notify supervisor when late or absent. Provide adequate notice when scheduling time off.
Job Duties
- Professionally process all incoming calls and visitors.
- Receive, sort, and distribute incoming mail and express mail services. Responsible for all outgoing mail and express services.
- Responsible to contact service providers for office equipment including printers, copiers, fax, and postage machines.
- Photocopying, faxing, and filing documents.
- Provide administrative support to other departments and perform clerical duties on projects as needed.
- Reports to Administrative Assistant.
Job Type: Full-time
Pay: $44,320.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
- Signing bonus
License/Certification:
- New York State Drivers License (Required)
Work Location: One location
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