Opening date May 20, 2022

Department Central Purchasing Office Closing date Open until filled

Salary rate $90,358 - $152,322 (A18)

JOB SUMMARY

Supervises and performs professional work involved in the procurement of a wide range of materials, supplies,
equipment, construction and services ensuring compliance with established policies, procedures and
regulations, and does related work as required.

ESSENTIAL JOB FUNCTIONS 

Prepares bid packages for invitation for bids (IFB) and request for proposals (RFP) and facilitates formal
bidding procedures; 

Reviews, edits and recommends modifications to specifications and scope of work from departments; 

Develops bid notices and facilitates advertising in newspaper and websites; 

Conducts pre-bid meetings and bid openings, analyzes bids and makes recommendations to user
departments for purchases; 

Researches sources, maintains bidders list, distributes bid packages; 

Reviews, negotiates and modifies terms and conditions of contract and processes contracts accordingly; 

Interviews vendors, salesmen and department heads/representatives concerning the purchase of
supplies, equipment and services; 

Makes contacts with vendors, developing new supply sources; 

Supervises the issuance of purchase orders and change orders; 

Keeps abreast of prices and general market conditions; 

Facilitates the disposal of surplus property, equipment and materials through auctions, sealed bids or
salvage; 

Secures prices on equipment and vehicles for department heads/representatives for use in budget
preparation; 

Reviews purchase orders to ascertain that items are properly received, delivered and invoiced prior to
recommending payment; 

Provides departmental support regarding MUNIS, purchase orders, change orders, expediting orders,
follow up, etc.; 

Reviews and approves payroll, invoice payments and requisitions/purchase orders; 

Assists with development of the department budget; 

Performs a wide variety of related professional tasks; 

Assists and directs Buyers and Department contacts in routine purchasing policy and procedures;



Obtains competitive pricing for routine purchases and assigns purchase orders accordingly; 

Provides testimony for various State and local legislation; 

Provides administrative oversight for city-wide use of copiers, cell phones and electricity accounts and
Central Purchasing web page; 

Assists with customer service issues for citizens, general public and vendors including interviews, bid
inquiries; 

Provides data and documentation regarding PIA requests; 

Provides various reports to City Manager and Finance Director; 

Promotes the engagement of minority owned businesses or minority business enterprises (MBE); 

Attends MBE outreach events and assists with city MBE Coordinator efforts; 

Assists with cooperative purchasing efforts through Baltimore Region Cooperative Purchasing Committee
(BRCPC) including the electricity consortium as an Energy Board Member; and 

Performs other related job duties as assigned.

QUALIFICATIONS
Education and Experience:
Bachelor’s Degree from an accredited university in Business Administration, procurement or related field; and
five (5) years of professional purchasing experience, three (3) years management, some of which shall have
been at an advanced level in purchasing a wide variety of commodities, construction and services.

Special Qualifications:
Consent to chemical substance screening consistent with mandated Federal, State and City guidelines and
programs, to include random tests for the detection of drug or alcohol use.

Preferred Special Qualifications:
Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM), Certified
Public Purchasing Officer (CPPO).

Knowledge, Skills and Abilities: 

Knowledge of business methods, markets and purchasing practices, and laws relating to public
purchasing; 

Skill implementing tact and diplomacy in dealing with vendors and department heads/representatives; 

Skill in exercising initiative, resourcefulness, good judgment and professional integrity; 

Ability to plan and supervise the work of others; 

Ability to use math and computers for word processing and in financial systems; 

Ability to operate standard office equipment including copier, computer, fax machine, mailing
machine, etc.; 

Ability to operate computers for data entry, word processing and/or accounting purposes; 

Ability to establish policies for using, acquiring, and/or maintaining heavy or complex machinery; 

Ability to establish policies for using, acquiring, and/or maintaining technology systems; 

Ability to create and guide implementation of capital improvement plans or programs; 

Ability to create plans for and guide implementation of major construction projects; and 

Ability to create plans for and guide implementation of new technology systems.

PHYSICAL/MENTAL DEMANDS

The work is sedentary work, which requires exerting up to 10 pounds of force occasionally and/or negligible
amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the
human body. Additionally, the following physical abilities are required: 

Balancing ability: sufficient to maintain body equilibrium to prevent falling while walking, standing or
crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that
needed for ordinary locomotion and maintenance of body equilibrium. 

Climbing ability: sufficient to ascend or descend ladders, stairs, scaffolding, ramps, poles and the like,
using feet and legs and/or hands and arms. Body agility is emphasized. 

Feeling ability: sufficient to perceive attributes of objects, such as size, shape, temperature or texture
by touching with skin, particularly that of fingertips. 

Dexterity ability: sufficient to pick, pinch, type, or otherwise work, primarily with fingers rather than
with the whole hand as in handling and ability to apply pressure to an object with the fingers and palm. 

Handling ability: sufficient to pick, hold, or otherwise work, primarily with the whole hand. 

Hearing ability: sufficient to perceive the nature of sounds at normal speaking levels with or without
correction. Ability to receive detailed information through oral communication, and to make the
discrimination in sound. 

Kneeling ability: sufficient to bend legs at knee to come to a rest on knee or knees. 

Lifting ability: sufficient to raise objects from a lower to a higher position or moving objects
horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of
upper extremities and back muscles. 

Mental Acuity: Ability to make rational decisions through sound logic and deductive processes. 

Pulling ability: sufficient to use upper extremities to exert force in order to draw, haul or tug objects in
a sustained motion. 

Pushing ability: sufficient to use upper extremities to press against something with steady force in
order to thrust forward, downward or outward. 

Reaching ability: sufficient to extend hand(s) and arm(s) in any direction. 

Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers. 

Speaking ability: sufficient to express or exchange ideas by means of the spoken word including the
ability to convey detailed or important spoken instructions to other workers accurately and concisely. 

Standing ability: Particularly for sustained periods of time. 

Stooping ability: sufficient to bend body downward and forward by bending spine at the waist. Occurs
to a considerable degree and requires full motion of the lower extremities and back muscles. 

Visual ability: sufficient to perform an activity such as: preparing and analyzing data and figures;
transcribing; viewing a computer terminal; and/or extensive reading. 

Walking ability: sufficient to move about on foot to accomplish tasks, particularly for long distances or
move from one work site to another.

WORKING CONDITIONS

Work is performed in a dynamic environment that requires the employee to be sensitive to change and
responsive to changing goals, priorities, and needs.

APPLICATION PROCESS
Candidates must complete a City of Annapolis application https://www.annapolis.gov/237/Jobs-
with-the-City. The application form must be completed online by 11:59 p.m. on the closing date. Paper

applications are available through Human Resources. Email HR@nannapolis.gov for a paper application. Paper
applications are due in the Human Resources office by the close of business on the closing date.

All qualified applicants will receive consideration for employment, without regard to political or religious
opinion or affiliation, age, race, creed, color, sex, national origin, marital status, physical or mental disability,
sexual orientation or genetic information. The City of Annapolis is an Equal Employment Opportunity/ADA
Compliant Employer.