Personal Executive Assistant
Summary
We are looking for a high performing, committed to accelerating their career growth by providing personal lifestyle support and supporting the administrative needs of our Chief
Executive Officer’s office. The ideal Personal Executive Assistant is highly discrete and has experience managing the demands and opportunities associated the uniqueness of an high net worth household. The selected candidate will be deeply rooted in the individual’s day-to-day activities serving as a personal assistant, while also assisting with administrative tasks as needed.
Associate will be executing administrative tasks, coordinating personal arrangements, overseeing travel and experiences, providing support and back-up for the Office Manager, and executing special projects.

Responsibilities

CEO
● Manage calendar and scheduling of meeting, events, and appointments.
● Answer/respond to calls, messages in a timely manner. Direct phone calls in a friendly and professional manner to recipients
● Monitor emails closely, direct emails to appropriate departments/personnel, respond as appropriate.
● Manage incoming and outgoing deliveries, mail, etc.
● Perform other duties as assigned or evolved.

Office Assistant
● Functions as administrative support to the company and ensure needs are met and great service is provided.
● Brings concerns and solutions to the attention of the CEO & President as needed.
● Receives deliveries; picks up, sorts, and delivers incoming mail.
● Takes inventory of office supplies and orders to restock as needed.
● Manages the breakroom supplies, dishes, and cleaning as needed.
● Brings concerns and solutions to the attention of the Office Manager as needed.
● Assists in event planning as needed by the direction of the Office Manager and HR

Manager.
● Promotes a safe work environment and appropriately reports any safety concerns.
● Performs other duties as assigned or evolved.

Requirements

● Bachelor’s degree-Preferred, 5 + years of experience in lieu of education
● Experience in a client-service or professional service role
● Record of success in improving processes
● Excellent project management skills
● Demonstrated ability to meet deadlines, handle and prioritize simultaneous requests, and manage lateral and upwards.
● Experience with a CRM database is appreciated (e.g., ZOHO or similar)

● Emotional maturity, professional mindset, and the utmost discretion
● Minimum of 5+ years related experience.
● Strong communication skills, both written and verbal
● Proficiency in all areas of Microsoft Office and Apple iOS mobile; must be very tech savvy.
● United States work authorization.
● Criminal Background check is required.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Burr Ridge, IL 60527: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How many years of Event Planning do you have?
• How many years of Calendar Management do you have?

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 5 years (Required)

Work Location: In person

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