Payroll Analyst
Exempt

General Definition of Work
Performs complex payroll analysis and difficult administrative work preparing and processing payroll,
maintaining payroll records and files, processing payroll information and reports, and related work as
apparent or assigned. Work is performed under the limited supervision of the Payroll Operations
Director.

Qualification Requirements
 Bachelor’s degree in accounting, or related field and considerable experience working with

governmental accounting, or equivalent combination of education and experience.

Knowledge, Skills, and Abilities
 Extensive knowledge of generally accepted accounting concepts and principles, with an

emphasis on school payroll accounting.
 Thorough knowledge of the payroll and benefit program administration for the district.
 Knowledge of LINQ and Timekeeper Preferred.
 Advanced knowledge of Microsoft Office (Excel, Word, PowerPoint).
 General knowledge of accounting theory and principles.
 Knowledge of office management practices and procedures and equipment.
 Demonstrate strong organizational and communication skills.
 Ability to meet deadlines.
 Ability to proofread documents and prepare clear and comprehensive reports.
 Ability to operate standard office equipment efficiently.
 Ability to multitask and prioritize work effectively.
 Ability to perform numerical analysis functions.
 Ability to communicate effectively both orally and in writing.
 Ability to work independently.
 Ability to maintain effective working relationships.

Salary
Pay Grade 71
commensurate with education and experience
12 months 8 hours

Reports to
Payroll Operations Director

Essential Functions
 Analyze and edit data for payroll accounting, entry, and reporting.
 Coordinate and complete special projects, analysis, and reports as required.
 Process payroll including new employee set-up, employee changes or terminations, timesheet

entry, absences, balancing, finalizing payroll.
 Understand and implement policies, rules, regulations and laws governing State of North

Carolina school payroll.
 Resolve monthly audit exceptions according to guidelines from NCDPI Salary and Licensure

section and make required adjustments through the BUD software system.

Payroll Analyst
 Complete various local, State and Federal reports and surveys.
 Assist with maintenance of salary tables in compliance with local and state guidelines.
 Assist with set up of payroll calendar.
 Process and administer electronic direct deposits.
 Take and respond to inquiries relating to payroll data.
 Maintain voluntary and involuntary employee deductions.
 Prepare W-2 forms for all employees.
 Prepare and submit annual W-2 file to appropriate State and Federal departments.
 Interact with vendors and employees on matters related to the payroll operation.
 Perform related tasks as assigned by Payroll Operations Director.

Physical Requirements
 This work requires the occasional exertion of up to 10 pounds of force.
 Work regularly requires sitting, speaking, or hearing, using hands to fingers, handle or feel and

repetitive motions.
 Work occasionally requires standing, walking, stooping, kneeling, crouching, or crawling with

hands and arms, pushing or pulling and lifting.
 Work has standard vision requirements
 Vocal communication is required for expressing or exchanging ideas by means of spoken work;

hearing is required to perceive information at normal spoken word levels.
 Work requires preparing and analyzing written or computer data, operating machines and

observing general surroundings and activities.
 Work is generally in a moderately noisy location (e.g., business office, light traffic).

Special Requirements
None

Disclaimer
The preceding job description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this
job.