PART-TIME Sr Administrative Specialist Job at University of North Texas
Department
UNT-UNT TRIO-160570
Job Location
Denton
Full Time/Part Time
Retirement Eligibility
TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit
https://hr.untsystem.edu/benefits/retirement-plans/index.php.
Salary Information
Department Summary
UNT TRIO Programs are federally-funded programs that encourage and assist students from disadvantaged backgrounds in meeting their educational goals.
Position Overview
The Sr. Administrative Specialist will be responsible for managing the administrative needs of two Upward Bound programs. The primary responsibility for this position is to provide
administrative support to Upward Bound program staff. This position serves as the frontline Upward Bound contact and will perform a variety of administrative tasks.
administrative support to Upward Bound program staff. This position serves as the frontline Upward Bound contact and will perform a variety of administrative tasks.
Additional Posting Details
Minimum Qualifications
Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training
Knowledge, Skills and Abilities
- Exceptional customer service skills.
- Advanced Microsoft Office skills.
- Knowledge of accounting/budgeting procedures.
- Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
- Ability to keep complex records, to assemble and organize data of complex
- Ability to conceptualize, plan and organize multiple programs and assignments effectively.
- Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
- Skill in developing and maintaining good working relationships.
- Knowledge of policies, practices, procedures and terminology of assigned
- Supervisory skills.
Preferred Qualifications
Proficiency in Spanish and experience in TRIO programs are strongly preferred. At least three years of experience in office management. Knowledge of U.S. Department of Education documentation and reporting requirements and practices.
Required License / Registration / Certification
Work Schedule
Monday through Friday 8:00 am to 5:00 pm* and occasional weekends. Summer program hours may include some evenings and weekends.
- This is a half-time (50%) position.
Driving University Vehicle
Yes
Security Sensitive
This is a security sensitive position.
EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title
Sr Administrative Specialist
Physical Requirements
Carrying, Driving, Lifting up to 25 pounds, Sitting, Standing, Walking, Writing, Ability to communicate
Job Duties
o
Provide administrative support to the Upward Bound staff as assigned.
o
Maintain and regularly audit (each semester and after summer) student files.
o
Make purchases and manage purchasing processes for the Upward Bound program.
o
Make travel arrangements and submit necessary travel paperwork for Upward Bound students and staff.
o
Assist with planning and coordination of field trips, college tours, and other Upward Bound activities.
o
Collect report cards and enter into student database.
o
Monitor Upward Bound email and respond appropriately.
o
Greet guests and answer questions.
o
Keep the reception area and workroom clean and tidy.
Posting Detail Information
Posting Number
S5481P
Position End Date (if temporary)
Special Instructions to Applicants
Please note this is a grant-funded position. Continued employment contingent upon continued grant funding.
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