Part Time Records Coordinator Job at Rowan College at Burlington County
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
This is a 12-month appointment with an option to be extended pending continued funding
- Assists with the installation, configuration and ongoing usability of desktop computers, peripheral equipment and software within established standards and guidelines.
- Works with vendor support contacts to resolve technical problems with desktop computing equipment and software.
- Responds in a timely manner to client inquiries concerning systems operation and diagnoses system hardware, software, and operator problems.
- Instructs users in use of their assigned desktop technology.
- Recommends or performs minor remedial actions to correct problems.
- Coordinates activities with network services or other OIT systems groups.
- Provides information including updates, status, and completion information to manager, help desk ticketing system, and/or users.
- Recommends and/or performs upgrades on systems to ensure overall system longevity.
- Refers issues they cannot resolve to their supervisor for assistance.
- Adhere to OIT Standard Operating Procedures (SOPs), such as, but not limited to: inventory tracking/management, and Help Desk system use.
- Plans, develops, and administers records management policies and programs designed to facilitate effective and efficient handling of records.
- Plans development and implementation of records management policies and procedures intended to standardize filing, storage, and retrieval of records, reports, and other information contained on paper, microfilm, computer program, or other media.
- Coordinates and directs activities involved with records management analysis, reports analysis, and supporting technical, clerical, micrographic, and printing services.
- Evaluates staff reports, utilizing knowledge of principles of records and information management, administrative processes and systems, cost control, government record keeping requirements, and organizational objectives.
- Confers with other administrators to ensure compliance with policies, procedures, and practices of records management program.
- Reviews, evaluates, and coordinates record inventory forms.
- Reviews retention periods for compliance with federal and state regulations.
- Ensures that records are classified, maintained, retained, microfilmed, and destroyed in accord with policies established by the NJ Division of Archives and Records Management.
- Confers with department, division, and bureau heads regarding their recordkeeping problems, and recommends solutions.
- Establishes the time, manner, and form in which records are to be sent to the record's storage center.
- Supervises the necessary reference services in connection with the records center.
- Is responsible for disposal of records approved for destruction.
- Formulates rules and regulations for carrying out the planned policy and procedure on record operations.
- Supervises and directs the servicing, security, and processing of records in the records storage center.
- Determines need for equipment, materials, and supplies, and prepares requisitions for such supplies.
- Reviews all revisions necessary where new program or functions are added to the operations of a department, division, or bureau, or wherever existing programs or functions require changes in recordkeeping operations.
- Directs the maintenance of essential records.
- Plans and implements an automated records inventory procedure.
- Designs forms to be used in conjunction with the records management program and for the control of records.
- Evaluates department records to determine retention requirements, methods of storage, space needs, and so forth.
- Assist with the preparation of annual budget for the operations of the records management service.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the College.
- Provides end-user training and assistance with records management system.
OVERALL PURPOSE & RESPONSIBILITY:
The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College
EXPERIENCE :
Three (3) years of experience in providing information technology support. Experience in the planning and development of records management programs and procedures and/or the review, analysis, and evaluation of record maintenance systems is beneficial.
LICENSE: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
SKILLS/ABILITIES/KNOWLEDGE/OTHER REQUIREMENTS :
Ability to troubleshoot unique and complex technical issues relating to desktop hardware and software systems.
Ability to understand rules and regulations concerned with record retention as established by the NJ Division of Archives and Records Management and regarding inventory, cataloging, storage, microfilming, and destruction of records.
Ability to understand office routines, practices, procedures, machines, and equipment, and record retention practices after a period of training.
Ability to understand filing operations and systems used throughout the various departments.
Ability to give assignments and instructions to employees of the unit and to supervise the performance of their work.
Ability to plan, organize, and supervise the record retention and disposal program.
Ability to establish procedures for orderly transfer of records to and within the records storage center.
Ability to supervise and direct the servicing, security, and processing of records in the records center.
Ability to direct extensive, complex filing activities in such a manner as to provide quick and accurate service, and to review the work of the departments.
Ability to determine the need for, develop, and install revisions, adaptations, and changes in filing procedures.
Ability to requisition needed equipment, materials, and supplies.
Ability to prepare factual reports.
Ability to maintain essential records.
Ability to analyze and apply principles of records management.
Ability to effectively communicate procedures and policies to others.
Ability to analyze existing records retention and maintenance procedures, recognize problem areas, and recommend effective solutions.
Ability to prepare clear and concise procedures information for use by others.
Ability to work harmoniously and effectively with others.
Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the College.
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