Office Manager - Tulsa County District Attorney's Office Job at Tulsa County
Organization
District Attorney
Pay
Pay Frequency
Full Time / Part Time
Full time
Job Summary
The Office Manager reports to the Finance Director and operates under general supervision. This role serves as an office operations assistant by maintaining administrative functions and ensuring the team has the resources needed to complete their duties. The Office Manager is responsible for problem solving issues as they arise, both in the short term by providing quick solutions to maintain immediate operations, and in the long term by improving processes to prevent known issues from reoccurring.
Job Description
Responsibilities:
-
Collaborate with Tulsa County I.T. to ensure electronic systems are operational and meeting the needs of the office, including computer and phone extension assignment and access termination.
-
Collaborate with Tulsa County Building Ops to report and follow up on any and all maintenance requests. This includes responsibility for office appearance and cleanliness.
-
Manages employee travel claims and books employee travel as necessary.
-
Serves as Inventory Officer by managing the office’s capital asset inventory, registering new items, verifying all items are labeled/assigned, and completing the annual inventory report.
-
Oversees office equipment maintenance, such as furniture repair/replacement, including copier usage reporting/toner ordering.
-
Oversees licenses, certifications, parking costs, and notaries paid by the office.
-
Manages the ordering of all office supplies, including out-of-office purchases as needed.
-
Distribute mail officewide.
-
Collaborate with Finance Director on a range of projects to meet the needs of the District Attorney and the office.
Desired Skills:
-
Detail oriented with strong organizational, prioritization, and time management skills.
-
Ability to work independently and with initiative.
-
Strong PC skills, with a focus on the Microsoft Suite of products (Word, Excel, Outlook, etc.) as well as the ability to effectively utilize phones, copier/fax machines, printers, and agency management systems such as Workday.
-
Ability to multitask in a busy environment under time constraints while working with multiple agencies, attorneys, legal staff, community leaders/organizers, and the public.
-
Effectively communicate orally and in writing; compose professional quality reports, business correspondence, and procedure manuals.
-
Establish and maintain effective internal and external working relationships.
Ability, with or without accommodation, to meet the physical requirements of the job, which is in a high-traffic office setting with moderate noise. While performing the duties of this job, incumbent is regularly required to talk and hear, stand and walk, sit, bend, and stoop; use hands and fingers to handle and manipulate objects; must occasionally reach overhead with hands and arms, and may be required to lift or move up to twenty (20) pounds. Close vision is required.
Additional Job Description
Education/Experience:
-
Minimum of two years of administrative experience. (Required)
Licenses/Certificates – NA
Salary: $35,000 - $40,000 annually DOE. Work Schedule: Monday through Friday, 8 a.m. to 5 p.m.
Must submit Cover Letter & Resume for consideration.
Location
Courthouse
Please Note :
www.bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.