Tuvli, an Akima Company, is dedicated to providing our customers with superior, integrated technology and program support services and solutions. Our systems engineering, information technology, information assurance, program support and project management staff work closely with customers to ensure that our solutions are directly aligned with their business processes and desired program outcomes. We emphasize affordability, and delivering the best value for technology investments. Our personnel enjoy competitive benefits packages and challenging roles in work environments committed to innovation, diversity and opportunity for career growth. As an Alaska Native Corporation (ANC), 100% of our company’s profits go back to our 14,300 Iñupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment.

Job Responsibilities:

• Assists the Office Director in planning, coordinating, developing, and implementing Office operations policies and procedures.
• Responsibilities include maintaining and submitting accurate time and attendance records for Office staff; preparation of travel requests and travel vouchers; scheduling appointments for the Director; arranging for the use of AVC and other Department conference rooms; gathering information per the Director’s request; ordering supplies for Office personnel; and participating in the organization of meetings, conferences, and special events sponsored by the AVC Bureau.
• Provides assistance to the Bureau’s Front Office when needed.
• Responsible for typing various memos; Performance Evaluations and Work Commitments for the office.
• Serves as the Office Correspondence Quality Control Officer, Office Assistant Security Officer, and Office Assistant Emergency Evacuation Officer.
• Manages a range of Office functions, including: maintaining the official record files of the Office; troubleshooting problems related to scheduling; clearing and escorting Ambassadors and U.S. Government officials to meetings with the Director; providing the full range of travel assistance for the Director, Office staff, and, as required, other key Bureau staff (i.e. arranging travel orders, preparing itineraries, making reservations, preparing and transmitting country clearance requests, completing visa and passport requests, collecting briefing material, assembling briefing books, and preparing travel authorizations and travel vouchers); preparing and transmitting classified and unclassified faxes; directing Director’s requests to appropriate Office and Bureau staff; ensuring timely pick-up and distribution of incoming Office mail, and delivery of outgoing mail to appropriate destination inside or outside the Department; and making contacts on behalf of the Director and other Office staff to principals inside and outside the Department and to foreign dignitaries, to convey time-sensitive messages and coordinate urgent meetings.
• Ensures office automation equipment and software applications are adequate to meet Office demands and assists Office line officers with training in its proper use.

• Must have a minimum of 2 years proving executive level support and 5 years’ experience performing analysis of programs and operations
• Must have the ability to perform analytical work in an office setting; proficient in Microsoft Office.
• Must have an understanding of and experience in implementing administrative concepts, principles, and practices sufficient to independently perform the Front Office duties described herein.
• Must be skilled in eliminating conflict and troubleshooting the competing demands on the Director’s calendar.
• The position requires strong interpersonal skills and the ability to interact in a professional manner with high-level officials in the Department, other government agencies, and with foreign dignitaries on behalf of the Director and other Office staff.
• Experience and skills are required to: determine when new procedures are needed; evaluate Office equipment needs; recommend restructuring of clerical activities in the Office; adapt policies and procedures to emergency situations and establish new procedures to meet new situations; and recognize if certain policies, procedures, or guidelines would be confusing to others and recommend and implement appropriate revised courses of action.
• Active TS/SCI Clearance.

The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

We are an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at job-assist@akima.com or 571-353-7053. Reasonable accommodation requests are considered on a case-by-case basis.

The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website.

Please do not use the dedicated email or phone number above to inquire on the status of your job application.

In order for our company to stay compliant with government regulations, please apply online. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.