Office Coordinator Job at Rexford Industrial
Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating over a $13 Billion industrial real estate portfolio throughout Southern California. Never has the mission and vision of Rexford Industrial been more exciting. Cement your place among a team of entrepreneurs and innovators and join the best talent in the industry.
Office Coordinator
This is an exciting opportunity to join a growing publicly traded real estate company. We are looking for someone who is detail oriented and thrives in a fast-paced environment to join our Human Resource team as our Office Coordinator.
The Office Coordinator is empowered with enhancing the employee and guest experience at Rexford's Brentwood office. Through a service-oriented attitude, attention to detail and proactive problem-solving, this person will keep the office running smoothly. We are looking for a motivated people-person with an upbeat attitude who genuinely enjoys supporting others. The Office Coordinator will be responsible for greeting/directing guests, answering/routing calls, supporting office operations and completing general administrative tasks.
The full-time Office Coordinator is an in-office position located at our Brentwood office.
Responsibilities include but are not limited to:
- Greet clients, vendors, and other visitors with a positive and welcoming demeanor
- Manage all mail for the office, including both incoming and outgoing shipments
- Facilitate daily security procedures such as granting guest/vendor access, issuing passes, and providing visitor validations
- Monitor collaborative common areas and conference rooms, ensuring they stay clean and presentable throughout the day
- Assist with scheduling and facilitating internal meetings and events
- Maintains inventory/ordering supplies, daily coffee and vending service, submitting building work orders, and communicating office updates to staff
- Assist with planning fun, engaging employee social activities including weekly lunches, holiday and seasonal events, and other engagement activities
- Assist with onboarding of new employees (seat assignments, supplies, etc.)
- Must have high level of interpersonal skills to handle sensitive and confidential situations
- Maintain inventory of swag and other employee supplies (hard hats, vests, etc.)
Qualifications:
- Bachelor's degree a plus, some college required
- Front desk or administrative experience
- Attention to detail and background with helping manage projects
- Ability to adapt, pivot, learn, and work under pressure
- Enthusiasm, fun, and frivolity in building rapport
- Creativity and proactive problem-solving
- Professional appearance and presentation
- Proficient with Microsoft Word, Excel, and Outlook
- Experience with Canva, Microsoft Teams, Bamboo, Awardco, Smartsheets, and Qualtrics a plus
Rexford Industrial's reward plan includes highly competitive base salaries, bonus eligibility and long- term stock incentives. The expected hourly rate range for this role is $26.50 to $31.25, a 10% discretionary annual bonus target and stock grant eligibility.* The actual base salary and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final base salary and total compensation will be described in any offer letters.
Rexford Industrials' reward plan includes; highly competitive base salaries, bonus eligibility and long- term incentives for many positions, comprehensive medical, dental, vision and life insurance; 401k with match, vacation, unlimited PTO and paid holidays, as well as regular company events, food, snacks, coffee, ping pong table, massage chairs, TVs and beautiful offices with 360 degree views of the ocean, mountains and city.
We celebrate diversity and are deeply committed to fostering an inclusive environment for all employees. We do not discriminate on the bases of race, religion, color, national origin, gender Identity, sexual orientation, age, marital status, veteran status, or disability.
In accordance with the California Consumer Privacy Act ("CCPA"), Rexford Industrial Realty, Inc. ("Rexford") makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford's privacy policy, please visit https://www.rexfordindustrial.com/privacy-policy
- These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.
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