Administrative Assistant (Admin or Project Management exp req)
Location: Near North Haven, CT
Salary: $50,000 - $63,000 (DOE) + Benefits
Benefits: Medical, Life, Short/Long Term Disability, 401K w/ match, Sick leave, 4 weeks PTO + Holidays
Start Date: ASAP
Job Type: Full-Time
Typical Hours: 8:30 AM – 5:00 PM Monday – Friday
Sponsorship is not available

Administrative Assistant (Admin or Project Management exp req) Description

Our client is looking for an Office Administrative Assistant to add to their team near North Haven, CT. You will be responsible for managing and supporting operational logistics to ensure seamless project installs with high customer satisfaction. To accomplish this, you will assist with coordinating engineer schedules, ordering equipment, and working with vendors to ensure installs are completed within established deadlines. You will also assist in project tracking, and serve as a liaison with internal and external groups. You will be trained on internal systems, vendors, and hardware. To be successful in this role, you must have excellent customer service and organizational skills. Ideal candidates will have administrative, project management, or sales support experience. This is an exciting opportunity to join a well-established company with amazing employee tenure and work-life balance.

Administrative Assistant (Admin or Project Management exp req) Responsibilities

● Coordinate with the sales and technical team to track and update projects
● Obtain quotes and create purchase requisitions
● Place orders with vendors and carriers
● Track delivery of products and services
● Resolve any supplier issues that arise
● Schedule, confirm, and communicate delivery and installation dates
● Monitor status, provide updates, and handle changes when applicable
● Receive and verify all customer hardware
● Update/document statuses and notes in internal CRM
● Maintain current customer information
● Update information on the status of proposals and contracts
● Coordinate with the sales and technical team to track and update project(s)

Administrative Assistant (Admin or Project Management exp req) Qualifications

● 2+ years of Project Coordinator or Administrative experience required
● Customer service experience required
● MS Office experience required

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Job Type: Full-time

Pay: $50,000.00 - $63,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Are you Vaccinated or willing to get the COVID-19 Vaccine for this opportunity?
• What is your desired salary?
• Are you willing to commute to the office at least 2 days per week?

Experience:

• Sales Support, Project Management, or Administrative: 2 years (Required)
• Customer Service: 1 year (Required)
• MS Office and MS Excel: 2 years (Required)
• Project Management or CRM software: 1 year (Preferred)

Work Location: In person

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