About Wilmington Health

Since 1971, Wilmington Health has been committed to the care and health of our community in Wilmington as well as all of Southeastern North Carolina. Wilmington Health is structured as a multi-specialty medical practice with primary care providers integrated into the system. In this way, Wilmington Health is able to provide a comprehensive and coordinated approach to the care of all our patients. Wilmington Health is committed to using collaborative, evidence-based medicine in providing the highest quality of care to the patients we serve.

Purpose: Responsible for accurately filing records into the patient electronic health record in a timely manner ensuring proper routing to Provider for review and signature.

Essential Duties/Responsibilities:

• Receives, sorts, and distributes records received in the department in an accurate and timely manner in accordance with department work assignments.
• Accurately scans and files records in the electronic health record daily ensuring medical records and other documents are available to clinical staff in the electronic health record in a timely manner as established by department protocols.
• Receive and follow work schedule/instructions from supervisor and as outlined in established policies and procedures.
• Assist in developing procedures to ensure records are properly completed, assembled, indexed, etc., before filing to the electronic health record.
• Maintains patient confidentiality by keeping patient record information confidential.
• Serves and protects the clinic community by adhering to professional standards, clinic policies and procedures, and federal, state, and local requirements.
• Enhances department and clinic reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Ability to work independently and as a team player.
• Communicates with coworkers and with clinical staff in a professional manner.

Other Duties:

• As assigned by medical records manager

QUALIFICATIONS

Required:

• Time Management
• Organization
• Attention to Detail
• Quality Focus
• Professionalism
• Productivity
• Thoroughness
• Medical Records Filing experience
• Knowledge of medical terminology
• Knowledge of HIPAA/HIM standards
• Full COVID 19 vaccination is required as a condition of employment for all positions with Wilmington Health. Documentation is required prior to orientation.

Preferred:

• Knowledge of NextGen system (EMR)
• RHIT certification
• Experience with electronic medical records (EMR)

ADA Physical Demands:

Rarely (Less than .5 hrs/day) Occasionally (0.6 – 2.5 hrs/day) Frequently (2.6 – 5.5 hrs/day) Continuously (5.6 – 8.0 hrs/day)

Clerk 3 Competencies

General

• Customer Service
• Professionalism/Integrity/Responsibility
• Teamwork/Process Focus
• Dependability/Punctuality
• Interpersonal Relationships/Communication
• Judgment/Decision Making/Problem Solving
• Quality/Quantity
• Initiative
• Safety/Housekeeping
• Organizational Skills/Time Management