Manager, Building Operations - Emory at Grady Job at Emory University
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Responsibilities:
JOB DESCRIPTION:
MINIMUM QUALIFICATIONS:
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee. Emory Supports a Diverse and Inclusive Culture:
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.
Description:
The Manager of Building Operations will oversee operations of several Emory facilities on the Grady Campus including the Faculty Office Building (FOB), WEB, Steiner, Glenn buildings.
Responsibilities:
- Primary Grady liaison for facilities & planning related issues/concerns, in partnership with:
- Grady facilities planning
- Emory campus facilities planning
- Facilities maintenance
- Primary campus contact and approval authority for building access, facilities emergency response, facilities related orders.
- Primary oversight:
- Day to day oversight (i.e., facilities, security, BRS)
- Ensure compliance with facility and safety regulations
- Security planning and implementation
- Overall building maintenance
- Space allocation and utilization
- Lobby front desk operation
- Invoice approval for contract services (to include: BRS, Emory Express, security services, other vendors)
- Develops and maintains emergency call trees for all EG buildings
- Maintains inventory of staff seating assignments within EG buildings & utilization of space
- Maintains databases:
- Space request
- Space assignment
- Supports setting the direction for facilities planning needs for Grady campus
- Budget planning
- Main campus representation on facilities planning committees
- Policy & procedure development
- Primary planner for facilities expansion
JOB DESCRIPTION:
- Manages building operations for multiple buildings to include operations such as event space, facilities management, movement of occupants, allocation of space and budget management. Serves as the main point of contact for all building operations for occupants, support services and leadership.
- Interacts with university leadership, faculty, staff and vendors.
- Coordinates and oversees work of staff who perform facilities, event and related work in the buildings.
- Provides continuous process improvement and building policy review in alignment with school/division building guidelines.
- Is the primary contact for lab safety concerns, equipment certifications, and other infrastructure related issues, as appropriate.
- Prepares regular building summary reports to building governance/leadership.
- Communicates all building and infrastructure related items to building occupants, including outages, planned work, etc.
- Manages all building occupant service requests and receives budget/funding approvals, as needed.
- Meets regularly with facilities and custodial staff and completes building walkthroughs.
- Reviews preventive maintenance schedule for buildings at designated intervals.
- Leads all equipment and facility warranty reviews and walkthroughs.
- Develops annual facilities budget in coordination with the school/division guidelines and presents to appropriate group for approval.
- Oversees the annual budget for building infrastructure operations; submits budget variance requests, as necessary.
- Communicates ongoing budget information with financial leadership on a regular basis.
- Has responsibility for building access data; manages key requests and distribution, card access requests and approvals; and after-hours building access requests for events.
- Serves as the main point of contact for the building with the security contractor.
- Develops and implements loading dock processes and procedures.
- Mediates conflicts between users, building occupants, delivery persons and facilities personnel.
- Approves all physical signage, directories and changes, as appropriate.
- Coordinates with building communications staff to assist in maintaining digital signage and directories.
- Acts as the main contact for dining services within the buildings, as applicable.
- Monitors usage and policy enforcement of all shared spaces; manages conflicts, issues, and complaints that arise.
- Monitors and manages furniture and shared equipment; coordinates repairs and servicing, as needed.
- Assists staff in labs and offices with preparations for moves; ensures all space is prepared for incoming occupants.
- Maintains building space assignments in appropriate system, including centralized asset information, listserv for building communication and data port information.
- Ensures all university and school/division policies are followed.
- Completes regular walkthroughs of all spaces.
- Communicates directly with occupants about violations; escalates violations through proper channels.
- Serves as the liaison with Environmental Health and Safety Office (EHSO); collaborates with EHSO and lab managers regarding laboratory safety, as applicable.
- Provides for facilities assistance for emergency situations after regular business hours.
- Coordinates the availability of backup emergency equipment (e.g., refrigerators, freezers, etc.).
- Serves as the primary building liaison during emergency situations.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
- Bachelor's degree and three years of building operations or related experience, preferably in an educational and/or laboratory setting, OR an equivalent combination of education, training, and experience.
- Demonstrated analytical skills to analyze and monitor complex space, equipment and financial data.
- Excellent verbal and written communication skills.
- Proven ability to manage multiple priorities simultaneously.
- Working knowledge of Excel, Word, and PowerPoint. Familiarity with emergency preparedness plans and th
- eir implementation as well as property administration specific to receiving and inventory control is desirable.
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee.
The COVID-19 vaccine or an approved exemption is currently only required for individuals working in a clinical setting. For more information on the University or Hospital policies, including exemptions, please see our website.
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.
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