This position is located in the Justice Court and is responsible for performing a variety of clerical and technical duties within the justice court system. This work involves processing appropriate court forms, attending court sessions, and documenting various courtroom activities on standardized forms. Justice Court handles criminal matters, citations filed by the Sheriff’s Department, Montana Highway Patrol, Fish and Game, Montana Department of Transportation, Department of Livestock, Airport Authority, civil matters, small claims, weddings, and other legal matters. The position reports to the Clerk of Justice Court and does not directly supervise other staff.

Each duty listed below makes up at least 20% of the job, and all other functions are included in Other Duties as Assigned. All duties below are essential functions unless otherwise indicated.

COURT OPERATIONS SUPPORT

· Services the front window, in a fast paced environment to direct members of the public arriving for weddings, trials, etc., to provide necessary forms for various court activities, and to respond to general questions.

· Responds to various inquiries from Department personnel, court representatives, attorneys, and members of the public. Inquiries are related to court procedures, case status, available filing options, etc. Maintains confidentiality according to established guidelines and coordinates with involved or affected parties to resolve problematic issues.

· Receives and/or locates standardized forms to file various court and legal filings, including proposed orders, motions to the court, and other documents. Collects and records fees, if required. This involves identifying appropriate forms based on type of case or action and completing relevant sections with basic information.

· Processes mail to ensure timely delivery of correspondence and materials to appropriate staff, including express shipments, registered mailings, electronic messaging, and other specialized delivery services.

· Processes or distributes filings and documents according to upcoming trial dates, legally mandated response times, individual judicial preferences, established office procedures and policies, and other factors.

· Provides support and organization in courtroom for Judge, including assisting pro-temp Judges

· Handle confidential information that has been sealed

· Maintains electronic and manual records management and docketing systems with new and updated case and file information.

· Reviews background by reviewing past payments, checking payments received logs, appearances, posting of bond, etc. and issues a warning letter or a warrant or default judgment based on applicable guidelines.

· Receipts and disburses fines, fees for filing, restitution, refund of bond, and daily balances.

TRIAL ACTIVITIES COORDINATION

· Monitors hearings and trials for all types of Justice Court cases to record minutes, draft sentencing orders, docket court dates, prepare paperwork for the judge’s signature, and record all actions and events subsequent to the trial or hearing.

· When assigned to court, opens court by locating and preparing all required documents and files for the judge.

· Clerks open court, jury trials, change-of-pleas, and omnibus hearings on a rotating basis. This includes preparing paperwork for the judge’s signature, recording minutes on standardized forms, and retrieving and preparing other forms as needed.

· Coordinates and establishes trial juries by contacting potential jurors, issuing notice of appearance, attending voir dire, monitoring and recording excused and remaining jurors, administering official oaths, and acting as bailiff in the courtroom.

· Maintains jury pool, organizing over 4,500 questionnaires sent yearly to the citizens of Gallatin County.

· Receives, records, and maintains accessibility to all entered exhibits, their status, number, and location by entering data in computer program.

· Tracks juries and reads final verdict of jurors, and sequentially polls each juror to establish consistency and authenticity of the issued verdict.

· Generates detailed minutes to document all trial events, motions, witnesses, appearances, etc. Determines appropriate items to include in minutes based on knowledge and experience with different types of cases.

· Coordinates with attorneys and pro se individuals to determine documentation needs, prepare files for the Supreme Court, and provide technical assistance.

· Completes standardized form for minutes to document all trial events, motions, witnesses, appearances, etc.

MINIMUM QUALIFICATIONS: This position requires the ability to multi-task effectively, prioritize, organize, maintain legal calendars and communicate well-orally and in writing. This work requires the capability of gaining knowledge of the principles and practices of conducting research, records management, customer service, the Montana Codes Annotated, legal terminology, and various legal and court systems and procedures. The ability to communicate effectively verbally and in writing is required in this position and the incumbent must be able to maintain his/her composure. The incumbent must be able to maintain the integrity of sensitive and highly confidential information; exercise courtesy and tact in receiving the public, staff and elected official, and in giving and obtaining information in person and over the phone; and establish and maintain cooperative relationships with those contacted in the course of work. This work is extremely fast paced, intense and time sensitive; the ability to multi-task and focus is a must.

Education and Experience: The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to graduation from high school and four (4) years related experience. The position must be (or become) a sworn officer of the court, filed with the Clerk and Recorder.

Successful applicants must be able to work well under stressful situations when dealing with the public, handle busy phones, enjoy detail-oriented work, have a working knowledge and familiarity with personal computers, and type a minimum of 45 wpm accurately.

TO APPLY: Go to the “Careers” tab on our Gallatin County Website (https://gallatincomt.virtualtownhall.net/), locate this job and click APPLY. OR copy and paste this link: “https://www.governmentjobs.com/careers/gallatinmt/”

For application consideration, the following documents are required to be submitted:

• Cover Letter
• Resume
• Typing Test (45 wpm)

As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.

Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, creed, religion, color, or national origin or because of age, physical or mental disability, marital status, or sex when the reasonable demands of the position do not require an age, physical or mental disability, marital status, or sex distinction.

Job Type: Full-time

Pay: $17.82 - $19.68 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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