Judicial Clerk Job at Judicial Department
Initial Posting Date:
12/13/2022
Application Deadline:
01/09/2023
Agency:
Judicial Department
Salary Range:
$3,468 - $5,644
Position Type:
Employee
Position Title:
Judicial Clerk
Job Description:
Limited Duration: This is a limited duration position, currently funded through June 30, 2023. Continuation beyond that date is subject to available funding.
Interviews: will be scheduled within two weeks after the application deadline.
Who we are:
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly impacts the people in our community who come to the court to have their cases resolved. We need staff who want to have impact in their communities, value OJD's efforts to remove barriers to access justice services, and enjoy a high level of customer service and interaction with the public.
We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.
Benefits to you:
- We pay up to 99% of medical insurance premiums for full-time and part-time employees], including mental health coverage.
- The hourly equivalent for this position is $20.01 - $32.56.
- 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans. We contribute 6% to your retirement pension based off of your yearly salary after 6 months of employment.
- We will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
- We conduct a pay equity analysis for candidates new to OJD based on their education and experience before every offer of employment.
Position Highlights:
The
Clackamas County Circuit Court
in Oregon City, Oregon is hiring a Judicial Clerk.
NOTE: This position is part of a classification study. The study may result in a change to the current job profile and salary in Spring 2023.
Much of your day is spent working alongside the Judicial Assistant to provide moderate to complex clerical support to Judge Susie Norby. You will process and ensure accuracy of documents or records (both hard copy and electronic documents) and provide support in the courtroom during criminal, civil, or family law matters. You will process court documents in accordance with legal requirements and court procedure, maintain the judge’s library, and perform limited legal research at the judge’s direction. You will determine, if necessary, next steps on certain case types.
Part of your duties will include managing juries. You will serve as liaison between jurors, court and counsel for exhibits, forms, instructions and questions. Lastly, you will assist litigants and attorneys in using the court system and inform them of court procedures, the status of cases, and the court calendar.
Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by
our work and mission
.
Instructions for Cover Letter and Work History/Resume:
Workday times out after approximately 15 minutes of no activity, and all progress will be lost. Your Cover Letter and Work History should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below. Failure to follow these instructions may result in rejection of your application.
Cover Letter
- Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and the filename should include your name.
- In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
- Address the cover letter “To the Hiring Manager.”
- Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
- Prepare your cover letter before starting your Workday application.
Work History/Resume
- Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and the filename should include your name.
OR
- Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
Minimum Qualifications
(These must be evident in your resume or work history.)
The qualified candidate must have at least two (2) years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
AND
Possession of a high school diploma or GED, or equivalent life or work experience.
AND
Possession of a high school diploma or GED, or equivalent life or work experience.
NOTE: A juris doctorate degree may substitute for two years of experience and may satisfy the above requirements.
Special Qualifications
(These must be verifiable.)
None.
Requested Skills and Attributes
(These must be addressed in your cover letter.)
- Experience using a variety of software programs to access and input information and complete various tasks.
- Experience performing a variety of clerical or administrative tasks in a business or professional environment.
- Experience explaining complex rules, policies, procedures, or processes to individuals who have difficulty understanding.
- Skill communicating effectively both orally and in writing.
- Skill responding tactfully and professionally to customers or clients who are facing challenging life circumstances or stressful situations.
- Experience working in a court system or other legal environment.
- Enrollment in, or graduate from, a juris doctorate degree program of an ABA-accredited law school.
Working Conditions
- This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. It is eligible for overtime compensation for hours worked in excess of 40 per work week.
- This is a high volume, fast-paced office environment with interruptions and frequent case-type deadlines that require a high volume of document handling, processing in a timely manner, and long periods of sitting while entering data into the computer.
- Occasional after-hours or overtime work may be required.
- Frequent phone and in-person contact with people from diverse backgrounds.
- Frequent phone and in-person contact with people who may at times be angry, hostile, confused, or frustrated.
- Regular use of the following equipment: telephone, personal computer with multiple monitors, copy machine, fax machine, 10-key, and scanner.
- Frequent lifting, bending, twisting, kneeling, and standing may be required.
- Lifting up to 25 pounds of office material or equipment may be required.
ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the U.S. Department of Homeland Security’s
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities
Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity,
Employee Benefits
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the U.S. Department of Homeland Security’s
I-9 form
confirming you are able to work in the U.S.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities
Veterans web page
for additional details, information, and resources.
Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity,
click here
.
Employee Benefits
Click here
to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please visit
here
.
Questions and Support
- If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
- Workday related information and resources are available
here.
- For questions about a specific OJD job posting, call 503-986-5930.
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
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