Fiscal Analyst 5 - General Accounting, WA State Office of the Attorney General Job at State of Washington Attorney General's Office
Description
Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact HREmployment@atg.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.
Position and Salary:
The Attorney General’s Office is recruiting for a permanent full time Fiscal Analyst 5 in the Financial Services Division. This position is located in Tumwater, Washington, and is not union-represented.
Fiscal Analyst 5 (Range 59) salary range: $61,632 - $82,896
The base pay actually offered will take into account internal equity and may vary depending on the preferred candidate’s job-related knowledge, skills, and experience.
In addition to the salary listed above, Legal Assistant 4 incumbents assigned to our Seattle office location receive a 15% Legal Assistant Assignment Pay stipend plus an additional 5% King County Location Pay stipend. If a position is designated as requiring dual language skills, incumbents will also receive a 5% Dual Language Requirement Pay stipend.
Excellent benefits
Washington State offers one of the most competitive benefits packages in the nation, including Medical/Dental/Vision for employees & dependent(s); Vacation, Sick, and Other Leave; 11 Paid Holidays per year; Public Employees Retirement System (PERS) plans; and Life Insurance. Beyond these traditional benefits, we offer Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave, and more.
Join an agency whose work impacts the lives of every Washington resident
The Attorney General’s Office (AGO) touches the lives of every resident in this state. We serve more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor. The Office is comprised of nearly 700 attorneys and 800 professional staff, all working together to deliver the highest quality professional legal services to Washington state officials, agencies, and entities. This includes:
- Economic justice and consumer protections (safeguarding consumers, protecting youth, seniors, and other vulnerable populations)
- Social justice and civil rights (addressing discrimination, environmental protection, and veteran and military resources)
- Criminal justice and public safety (investigative and prosecutorial support, financial crimes)
- And much more…
Commitment to Diversity
Diversity is critical to the success of the mission of the AGO. This means recognizing, respecting, and appreciating all cultures and backgrounds- and fostering the inclusion of differences between people. Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment.
One recent measure of the AGO's commitment to diversity can be found in its nomination for Rainbow Alliance and Inclusion Network's "Outstanding Agency Award" in 2019. Our commitment to employee wellness is reflected in earning the 2021 Zo8 Washington Wellness Award.
Division Information:
The Financial Services Division (FIS) provides support and accountability for agency financial and budgetary decisions and practices. FIS ensures that the reporting and transmission of agency financial information is complete, accurate and timely. FIS is also responsible for agency budget development and monitoring in addition to accounting, payroll, contracts and purchasing functions. FIS contains three main sections: Accounting, Contracts and Budget.
The Accounting Services Unit is responsible for Accounts Payable, General Accounting, Accounts Receivable, Revenue, Purchasing, Timekeeping and Payroll functions. This unit processes employees' travel vouchers, vendor invoices, purchase orders, manages agency inventory, partners with the state and federal auditors, accounting for federal grants, produces our federal indirect rate, distributes cost allocations, provides cash management, daily deposits, wire transfers, local bank services including settlement monies, legal services billing and the preparation and disclosure of our financial statements.
In addition, the unit ensures all transactions processed comply with state and federal requirements and reconciles all parts of the agency's reportable financial structure. The unit also manages the internal timekeeping system to generate the legal invoices distributed to most state agencies, boards, and commissions.
The Fiscal Analyst 5 – General Accounting, reports to the AGO Accounting Director and has a group of four staff. The Accounting Director reports to the AGO Chief Financial Officer and has a group of five staff and has oversight of the OneWA project in addition to activities listed above.
Duties
What does a Fiscal Analyst 5 do?
This position interacts with all levels of staff at the AGO and external stakeholders in order to effectively:
Function as IRS Compliance Expert for payments, reporting agency 1099s, and W-9 reconciliation and maintenance.- Provide oversight, review and processing authority for receivables and revenues for all programs, maintenance and compliance.
- Use specialized and broad understanding of diverse components of federal and state regulations as they pertain to complex and non-routine fiscal obligations related to the agency’s mission.
- Develops, recommends, implements and administers agency fiscal programs designed to enhance agency effectiveness, control expenditures, provide needed services and tools, and assure conformance with the laws, policies and procedures including internal controls, receivables, revenues and makes suggestions for accounts receivables, encumbrances and revenue tracking.
- Review and analyze AFRS reports to respond to inquiries from vendors and general ledger reports for agency personnel concerning revenues.
- Ensure that cash receipts and various revenues are deposited appropriately, consistently, accurately and in a timely manner. Establishes and develops policies and procedural updates and changes as needed. Reviews processes and procedures regularly and makes recommendations for changes if necessary.
- Prepares annual financial report for OFM; reconciles and audits accounts at fiscal year-end; prepares disclosures and financial documentation for management approvals.
- Ensure all monies are reconciled and posted accurately and timely both within the State treasurer and local accounts for monthly financial reporting to management. Technical expert in reviewing and processing authority for various collection processes, which include 126 million yearly in legal service payments, 65 million yearly in local restitution accounts, 3.3 million yearly in federal grants and various other revenue sources. This requires a specialized and broad understanding of the diverse components of federal and state regulations as they pertain to complex and non-routine fiscal obligations related to the agency’s mission.
Qualifications
A Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and four to five years of relevant professional experience. Professional experience may substitute for education but not for the credit hours.
A Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.
A Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.
Conditions of Employment
Per AGO Policy, employees and volunteers of the AGO must be fully vaccinated as a condition of employment. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Effective March 14, 2022, the AGO announced pursuant to its policy, that employees and volunteers must also receive a booster shot as a condition of employment. Employees or volunteers who are not eligible to receive the booster before their start date, due to required waiting times after receiving their initial vaccine(s), must provide confirmation of the vaccine type and date received so the AGO can calculate the date by which they must receive the booster. If you are selected to serve within the AGO as an employee or volunteer, you will be required to provide proof of vaccination and booster (if already received) before you are able to begin work. You may request an accommodation if you are unable to meet the requirement due to a medical or religious necessity.
Applicants or candidates being considered for employment shall not share their vaccination status with hiring managers or interview panels.
Supplemental Information
Application Instructions:
In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:
- A letter of interest, describing your specific qualifications for the position;
- A current resume detailing experience and education.
- College transcripts showing 18 quarter or 12 semester hours in accounting, auditing or budgeting.
- Carefully review your application for accuracy, spelling and grammar before submitting.
- You may not reapply to this posting for 60 days.
- The initial screening of applications will be solely based on the contents and completeness of the “work experience” and “education” sections of your application in www.careers.wa.gov, completeness of the application material submitted, and responses to the supplemental questionnaire.
- A resume will not substitute for completing the “work experience” section of the application.
- All information may be verified and documentation may be required.
If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
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