Financial Operations Administrator Job at Ziply Fiber
Ziply Fiber Kirkland, WA 98033
$19.83 - $33.05 an hour
Position Title: Financial Operations Administrator
$19.83 to $33.05 hourly DOE
Comprehensive health benefits include- medical, dental, vision, 401k, flexible spending account, paid sick leave and paid time off, quarterly performance bonus, training, career growth and education reimbursement programs.
Company Background:
Everyone deserves the best internet possible and that’s the refreshingly great experience we’re creating at Ziply Fiber. We’re bringing fiber to more than one million homes and businesses across the broader Northwest. By pairing brilliantly fast internet with customer choice and control, we’re making it simple and easy for you to connect to the things that matter most to you. Ziply Fiber is based in Kirkland, Washington, providing communities across Washington, Oregon, Idaho and Montana with fiber internet in addition to streaming TV, privacy products and phone service as well.
Job Summary:
The Financial Operations Administrator is responsible for the processing of network and infrastructure related invoices. This position will also support the Technology Team with Capital Purchase Project (CPP) requests and Purchase Orders (POs).
Essential Duties and Responsibilities:
The Essential Duties and Responsibilities listed below are a range of duties performed by the employee and not intended to reflect all duties performed.
- Review and process invoices, ensuring invoices are processed and submitted to Accounts Payable (AP) in a timely manner.
- Retrieve invoices from various portals, email, etc. and request invoices when not received.
- Maintain invoice tracker.
- Identify existing circuits that are out of term so we can renegotiate pricing when appropriate.
- Verify invoices for changes, tracking any rate increases, changes in fees, etc.
- Reconcile vendor statements, research and correct discrepancies.
- Request remittance details from AP and send to vendors as needed.
- Complete any vendor Federal Universal Service Fund (FUSF) or WA resellers requirements.
- Complete any vendor-required billing dispute forms or other required documentation.
- Liaise with vendors as required.
- Support establishment of new billing entities.
- Support the transfer of accounts for acquisitions.
- Support Technology team members with CPPs & POs.
- Work with AP to identify opportunities to streamline invoice processing.
- Performs other duties as required to support the business and evolving organization.
Qualifications:
- Minimum of three years of financial administration/coordination, accounts payable or related experience.
- Demonstrated proficiency in basic accounts payable processes, including invoice processing and general ledger coding.
- Experience processing hundreds of monthly invoices preferred.
- Minimum of one year of telecommunications experience preferred.
- Experience with FUSF exemptions preferred.
Knowledge, Skills and Abilities:
- Strong attention to detail and the ability to work accurately.
- Ability to research, troubleshoot and solve problems.
- Sense of urgency with the understanding that delays in processing invoices will result in late fees.
- Project coordination/management skills.
- Strong MS Office skills.
- Ability to work independently and apply sound judgment and reasoning skills to a variety of situations.
- Ability to multi-task and collaborate effectively with other personnel to meet deadlines.
- Strong verbal and written communication and organizational skills.
- Ability to work within critical deadlines.
- Ability to adjust to rapidly changing priorities and schedules.
- Ability to provide excellent customer service.
Work Authorization:
Applicants must be currently authorized to work in the US for any employer. Sponsorship is not available for this position.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of the time is spent sitting in a comfortable position with frequent opportunity to move about. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment and Additional Information:
Work is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work is primarily a modern office setting.
At all times, Ziply Fiber must be your primary employer. Unless otherwise prohibited by law, employees may not hold outside employment nor be self-employed without obtaining approval in writing from Ziply Fiber. In holding outside employment or self-employment, employees should ensure that participation does not conflict with responsibilities to Ziply Fiber or its business interests.
Diverse Workforce / EEO:
Ziply Fiber is an equal opportunity employer. Ziply Fiber will consider all qualified candidates regardless of race, color, religion, national origin, gender, age, marital status, sexual orientation, veteran status, and the presence of a non-job-related handicap or disability or any other legally protected status.
Ziply Fiber requires a pre-employment background check as conditions of employment. Ziply Fiber may require a pre-employment drug screening.
Ziply Fiber is a drug free workplace.
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