Description

The practices and functions of the Elections branch reflect the experience of many years, by long-serving, dedicated staff who adhere to the State of California and Federal Election Codes. Conducting elections involves more than counting ballots on Election Night. It is a year-round operation: maintaining voter records, determining which candidates and initiatives are eligible to appear on the ballot, preparing for upcoming elections and documenting past ones. In the months preceding an election, when our workload is highest, our year-round staff is supplemented by a valued group of extra-help employees.

Elections must be fair, accurate, private, and transparent. Our staff is determined to provide friendly, courteous, and prompt customer service to every voter, candidate, and election campaign. The Outreach Specialist, Extra Help position, will offer the right candidate(s) with the opportunity to become a trusted member of a successful team; one that is valued, acknowledged, and supported with the tools to better serve the people of Yolo County. The ideal candidate will have experience and/or education in the public service field, experience facilitating small and large groups of diverse organizations, experience building partnerships with internal and external partners, and be detail oriented to keep multiple processes and requirements on track.

Additionally, the following duties can be typical of those performed by employees in this classification:

• Research, develop, plan and coordinate community outreach program activities;
• Provide information regarding activities, services and resources available through the Elections Office and/or ACE Division;
• Develop and prepare voter information and education materials and professional presentations;
• Attend community meetings and serve on committees or boards as the department's representative;
• Works with school administrators, post-secondary faculty, local business leaders, and community members of all ages- youth and older adults, to promote civic and voter engagement activities in efforts to increase voter participation;
• Works with service providers and other partner agencies and community members to promote voter registration, voter education, increase voter turnout;
• Organizes community events- conferences, information fairs, special events and other activities as needed;
• Meets with service providers, community-based agencies and/or community organizations to develop shared goals collaborative and/or education efforts;
• Makes and delivers presentations for diverse, target audiences (youth, young voters, older adults, voters with accessibility issues, special groups, language diverse groups, and other pertinent identified groups, and individuals by request;
• Recruits and coordinates guest speakers for presentations;
• Uses complex multi-image equipment for presentations and may assist in the development of media and outreach material;
• Serves as a liaison between various community-based organizations, neighborhood groups, civic groups, service clubs, schools, youth organizations, local businesses, local, state and regional programs and other groups to maintain open lines of communication with the department;
• Develops and maintains positive public and community relations;
• Plans, develops, and implements county wide, and regional events when appropriate;
• Assists with development of program goals and policies consistent with local, statewide and national efforts;
• Participate and/or conduct needs assessment analysis to identify community outreach needs;
• Prepares written progress and evaluation reports and statistics for granting/funding agencies and department or county managers as needed;
• Provides information on program events and activities to local news media;
• Helps in the development and implementation of task force and committee agendas and minutes;
• Develops and implements Poll Workers and Election Workers training based on established state and federal standards;
• The position may also require the performance of different office essential functions depending upon work location, assignment, or shift.

This recruitment will be open on a continuous basis until the positions have been filled. Interested applicants should submit an online County of Yolo employment application and responses to supplemental questions by the closing date. For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.

Essential Functions

Employment Standards

Education: Bachelor’s Degree from an accredited college/university in Sociology, Psychology, Social Services, Public Administration, Communications, Recreational Science, Child Development and/or Health Education, Public Health, or a related field; and

Experience: One year of volunteer or paid work experience with community organizations, schools, or working with prevention and/or education programs.

Substitution: Five years of directly related work experience working with community organizations, schools, or prevention and/or health education programs is also qualifying and may be substituted for the required education.

Knowledge of: principles and practices of health promotion, emergency preparedness, substance abuse and/or health prevention issues, working with at-risk youth and/or adults, or special populations; the effects of alcohol and drugs on youth development and at-risk behaviors, and/or health related issues and behaviors that effect overall health and lifestyles of a specified population; organizations, programs and resources available within the community that work on reducing youth alcohol/drug related problems and promote mental health, and/or health promotion and disease prevention; basic techniques for identifying psychological and physiological effects of drug and alcohol abuse, or techniques for making healthy choices; mental illness and its risk and protective factors; theories of child, adolescent, adult and family dynamics; basic practices of program design, evaluation and management and/or understanding of health education principles and practices, appropriate planning and development techniques of special health programs and events; and youth development model and framework; nutrition education, the effects of alcohol and drugs on youth development and basic techniques for identifying psychological effects of drug and alcohol abuse, control of spread of infectious diseases and/ or emergency preparedness.

Ability to: motivate volunteers and work with youth and adults in a supportive, enthusiastic, non-judgmental manner; prepare and present educational materials and other programs before large groups of students and adults in a variety of audiences; plan, organize, and coordinate drug and alcohol abuse prevention events and activities and/or general or specific health education, prevention and outreach activities; organize, promote, and conduct public meetings and recruit appropriate members for task forces and committees; prepare clear and effective reports, correspondence, informational materials and exercise sound independent judgment within established guidelines.
Some positions may require the ability to speak, read, write and understand a language other than English, and may be required to work some evenings and/ or weekends.

License: Some positions in this classification may require incumbents to possess and maintain a valid California driver’s license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Application & Selection Process

It is highly recommended that you print this job bulletin for future reference.

Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume may be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application, applicants are required to submit a completed supplemental questionnaire for this position. Incomplete applications will be disqualified.

Additional documents may be submitted to the Yolo County Human Resources Department in any one or more of the following ways:

• As an attachment to the online application
• By e-mail to jobs@yolocounty.org
• By fax to (530) 666-8049
• By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail.

Selection Process
The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps may change with or without notice.

• Screen for Minimum Qualifications
• Screening for Best Qualified
• Department Selection Interviews
• Reference Checks
• Conditional Job Offer, pending:
• Medical Examination (Drug & Alcohol Screening)
• Proof of COVID Vaccination or Exemption

Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.

Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055.

Equal Employment Opportunity
It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.

Yolo County, a place where YOU belong!

The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.

Come join us! This is where YOU belong.

BENEFITS
The County of Yolo offers a generous benefits package including:

• Health, Dental, and Vision Insurance
• CalPERS Retirement
• Deferred Compensation Plans
• Flexible Spending Accounts
• Employee Assistance Program
• Vacation, Sick, and Administrative Leave
• Holidays & Floating Holidays
• Disability Plans
• Social Security & Medicare

Benefits for County positions are specific to the bargaining unit of the position. The Salary Resolution identifies the bargaining unit for each County classification.

Once you've identified the bargaining unit, you can look up the benefits for a particular position by going to our Benefits Summaries by Bargaining Unit page on our website