Greater Amsterdam School District (GASD) currently seeks a full-time, 12-month, Executive Secretary for the District Office.

Please submit your resume on Indeed as well as the GASD Application - https://www.gasd.org/wp-content/uploads/Application-_-Non-Teaching.pdf (please bring to GASD District Office.) Both must be received for the interview process to begin.

GASD's believes that students of all ages can and should learn. We believe that the purpose of our schools is the education of the whole child. To that end, we recognize and promote the opportunities for increased learning that come from improving one’s self esteem, maintaining partnerships with the home and business community, celebrating the community’s cultural diversity, achieving high expectations of excellence in all areas, and we accept the responsibility to provide equality and equity in teaching each student in an environment conducive to learning.

DISTINGUISHING FEATURES OF THE CLASS:

This position involves responsibility for performing highly complex clerical duties and administrative support tasks to further the overall work of the organization or program. Incumbents typically serve as secretaries to the head of a department or major division relieving them of administrative and business detail and resolving day-to-day operational problems. The work is performed under the general supervision of an administrator with considerable leeway allowed for the use of independent judgment in carrying out work assignments. Supervision may be exercised over the work of clerical subordinates. The incumbent does related work as required.

Typical Work Activities

Opens, reviews and distributes incoming mail in accordance with staff assignments, and researches and attaches appropriate background material to correspondence;

Prepares responses to letters concerning program, policies and procedures for own or supervisor’s signature.

Schedules and arranges meetings, conferences and appointments, and assembles and coordinates background material;

Coordinates the maintenance of and prepares agency financial, payroll, personnel and attendance records;

Designs, sets up, and maintains files of correspondence, documents and records;

Transmits instructions from supervisor to appropriate staff orally, in writing, or electronically, and follows-up to see that instructions are followed and deadlines are met;

Screens callers or visitors to determine the nature of the inquiry, answers questions on established policy and procedure, and refers to appropriate party or office.

Prepares reports using statistical and narrative information;

Types correspondence, memoranda, reports, minutes of meetings, hearings and conferences, and related material;

Monitors expenditures to maintain budgetary controls;

Orders offices supplies and maintain inventory of supplies and equipment;

May supervise clerical subordinates.

MINIMUM QUALIFICATIONS: Either:

• Graduation from a regionally accredited or New York registered college or university with an Associate Degree in Secretarial Science or related field and one year of clerical experience in an office setting which involved typing; or
• Graduation from high school or possession of a high school equivalency diploma and three years of clerical experience in an office setting which involved typing; or
• An equivalent combination of training and experience as defined by the limits of (A) and (B) above.

Having fluency in English and Spanish is highly preferred, but not a requirement.

The final candidate appointed to this position will be serving in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination for the title above and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for the City of Amsterdam to obtain a permanent appointment.

About the Greater Amsterdam School District:

Greater Amsterdam School District, serves 3,700 students across 6 schools. The district serves residents in the city and town of Amsterdam, as well as those in parts of the nearby towns of Florida, Duanesburg, Glenville, Perth and Hagaman. The student population is diverse, with about 50 percent being of Hispanic descent. The district believes that students of all ages can and should learn and that the purpose of GASD schools is to educate the whole child. The district recognizes that this comes in the form of celebrating cultural diversity, nurturing partnerships with the home and business community and maintaining expectations of excellence for all students.

The Greater Amsterdam School District is eager to consider applications from traditionally underrepresented groups and individuals who believe in the critical importance of diversity in the life of a school.

Greater Amsterdam School District is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, age, religion, creed, disability, veteran’s status, sexual orientation, gender identity or gender expression.

Job Type: Full-time

Pay: From $29,424.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Work Location: In person

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