Executive Personal Assistant Job at Pediatric Dental Associates & Orthodontics of Alabama
Pediatric Dental Associates & Orthodontics of Alabama Birmingham, AL
*This is a part-time contract position- approximately 10-20 hours per week based on needs of the executives.
Duties and Responsibilities
*Help Maintain (2) executive work and social schedules *Make travel arrangements for business trips *Run errands for the (2) executives *Act as liaison between managers and executives regarding non-related work events, *Keep up with expenses and produce regular reports *Respond to phone calls and emails for both executives as requested *Performing personal errands as required * Responding to inquiries from work and non-work related vendors/relationships. *Acting as the point of contact among managers, clients, and other external partners as requested. *Managing information flow in a timely and accurate manner *Managing executives’ calendars and scheduling meetings *Assist with social functions – set up, invitations, vendor relations as requested. *Format information for internal and external communication – memos, emails, presentations, reports *Take minutes during meetings on an as-needed basis. *Assist with Office related presentations- PP, Excel, etc. *Maintain logs of pertinent information as requested by executives.
Qualifications
*Bachelor’s degree and/or PA diploma or certification perferred. *Work experience as an executive personal assistant for 2-3 years preferred. *Exceptional verbal and written communication skills *Excellent time management skills *Self-motivated *Tech savvy *Problem solving and critical thinker *Outstanding organizational skills *Knowledge of computer functions and applicable business software. *Professional discretion *Must be flexible with schedule.
Job Type: Contract
Schedule:
- On call
Application Question(s):
- What are your pay expectations?
Experience:
- executive personal assistant: 1 year (Preferred)
Work Location: One location
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