Steele Recruiting LLC, Executive Administrative Assistant Retained Search firm located in Minneapolis, Minnesota, specializing in Executive Administrative Assistant permanent placements for C-Suite and Senior Leadership Executives across the United States. With nearly 20 years in recruitment, we have a solid reputation for quality placements, professionalism, and maintaining confidentiality for every client and candidate.

We are currently partnering with our trusted client Care Solace, for a Senior Executive Administrative Assistant to the CEO, located in their corporate offices in beautiful Cardiff by the Sea(San Diego), California.

Care Solace is the largest mental health community-based referral service, serving K-12 school districts across the US, connecting students, district staff, and families with mental health resources. They assist the growing need in the mental health referral business, where an estimated 1 in 5 students struggle with a mental health concern. They proactively address the increase in suicides through their efforts in mental health resources to providers and professionals.

Care Solace connects people in the U.S. to the support they need, anytime, anywhere. They aim to break the stigma surrounding mental health and offer community educational prevention resources, provide prompt, compassionate support when necessary, and build resilience for long-term stability and health.

They are determinedly working toward destigmatizing mental health issues and enabling everyone to receive the mental health care they both need and deserve. Care Solace’s mission is to make accessing mental health care easier than ever before.

The Role

The Senior Executive Assistant will provide high-level administrative support to the CEO and founder of Care Solace, with a Chief of Staff mentality and degree of professionalism, for this fast-paced, rapidly growing, mission-driven company, as well as providing light support for his offshore company, Remote Reps.

This role is designed to simplify the day-to-day interactions and life of the CEO and founder by providing various levels of coordination and support ensuring that tasks and projects are complete and on time. This role includes demonstrating a high degree of professionalism, initiative, and independence in supporting this office on a wide variety of complex issues and handling all administrative projects.

Primary Responsibilities Include

• Provide high-level administrative support and assistance to the Founder & CEO
• Organize travel arrangements including detailed itineraries
• Manage highly complex calendar for meetings, travel arrangements, and competing requests for the CEO’s time from others
• Email management
• Meeting planning, creating meeting decks, meeting minutes, and follow-up agenda management for the Executive Leadership Team and Board of Directors
• Involvement in preparing and formatting information for internal and external
• Distribution to include writing letters, emails, and reports, compiling data for reports, creating presentations, editing, proofreading, and other information preparation duties
• Project management responsibilities
• Communicates with other executives, board members, and external stakeholders on behalf of the CEO
• Maintain and arrange executive appointments by planning and scheduling meetings, conferences, teleconferences, travel, and accommodations
• Schedule and attend meetings on behalf of the CEO, taking notes and recording minutes
• Help manage the CEO's demanding schedule keeping him on track and on time
• Provide admin support to other senior executives as needed

What makes this opportunity Unique?

Care Solace exists to create connections, empower people and become an ally in providing help to students dealing with mental health. The work they do is vital for schools, students, and families. You can be part of this great mission through your work as a SR Executive Assistant to the leader of this organization!

As a senior executive assistant, you will be the right-hand confidant to the CEO, with a voice and seat at the table, as the company grows and expands. You will have the opportunity to mentor other EAs in the office and work with a mission that is purposeful and provides a valuable resource to students and parents in times of need. The outcomes of this mission-based work are part of your daily rejuvenation and the hard work you dedicate to your profession as an EA.

You will also be part of the leadership team as the Executive Administrative professional when stepping in as needed for the CEO. The culture is friendly, and mission-driven. The team intentionally takes time out of the day to reflect on the work they do to support mental health - simple, but impactful actions include time to take a walk, reflect on a short meditation, or connect with a colleague. Care Solace cares about people!

Competencies and Skills

• High level of energy, quick learner, and can-do attitude
• Ability to be the right-hand trusted confidant to the CEO, managing highly confidential information with discretion
• Strategic mindset and thinker, with the ability to make decisions
• Organize and maintain confidential files and records of the company with a high level of integrity
• Demonstrate flexibility and adaptability to change
• Organizational skills with a process-improvement mindset and the ability to effectively prioritize workload
• High proficiency in Microsoft programs, Google Suite, Docusign or similar software, CRM, Canva, and Contract management systems such as Hubspot
• Ability to demonstrate strong interpersonal and communication skills effectively both orally and written, interacting with all levels of management and employees, clients, and other business associates
• Event planning experience-holiday, annual summit, ELT meetings, Board meeting events, golf events, and all team meetings
• Ability to develop and maintain effective working relationships with staff and clients
• Ability to maintain the highest standards of professional conduct

Education/Experience

• Bachelor's degree (preferred)
• Minimum of 7-10 years of experience as a senior executive assistant to a CEO or President in a fast-paced environment
• High EQ-with the ability to understand the unsaid
• Strong organizational and time-management skills, with the ability to manage multiple tasks and projects simultaneously
• Excellent written and verbal communication skills
• Expert-level proofreading skills, and communication skills including written and verbal
• Highly proficient in Powerpoint, Word, Outlook, and Zoom
• Experience working in a fast-paced, ever-changing environment, with alternating priorities and objectives according to the leadership team goals
• High level of discretion and confidentiality, with the ability to handle sensitive information with tact and diplomacy
• Ability to work independently and as part of a team in a fast-paced, deadline-driven environment

Compensation/Benefits

• Highly Competitive Senior-Level Executive Assistant Salary
• Annual Bonus
• Employee coverage medical, dental, and vision
• Life/AD&D, Long-Term Disability, Short Term Disability, Life/AD&D, Accident, Voluntary Critical Illness
• 401(k) plan with up to a 4% employer match
• Monthly wellness reimbursement and Calm app membership.
• Personal phone and home internet stipend
• PTO/Vacation/Sick Time
• (9) Nine paid holidays and two (2) floating holidays (The office is closed the week between Christmas and New Year’s to pause and connect with friends and families)
• Hybrid work arrangement, with Friday remote work
• Work in a beautiful office, located across the street from the ocean, close to coffee shops, restaurants, and grocery stores
• Profit-Sharing Equity in the company program
• Work with a group of people dedicated to the mission of serving those in need of mental health resources and assistance
• Relocation Assistance

Care Solace is committed to complying with all laws prohibiting discrimination in employment and to providing equal employment opportunities to applicants and employees without discrimination on the basis of sex/gender, age, disability, race, color, ethnicity, religion, creed, national origin, military/veteran status, or other protected characteristics as defined by local, state, and federal law.

Job Type: Full-time

Pay: $120,000.00 - $160,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Relocation assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Cardiff-by-the-Sea, CA 92007: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Assistant to CEO Support: 7 years (Required)

Work Location: In person

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