Veracity Engineering is an industry leader in aviation engineering and management consulting. We apply proven principles and innovative approaches to solve tomorrow’s problems today. Since 2001, Veracity’s staff of experienced, passionate and creative professionals has provided our government and commercial clients with innovative solutions to modernize air traffic systems and advance global initiatives in safety, efficiency, and capacity.

Position Overview:
The Executive Assistant is responsible for providing the System Operations Services (AJR) Vice President and their staff with all necessary administrative support to ensure mission success. Your role is to provide high-level administrative support to the Vice President such as scheduling meetings and conferences; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings; scheduling and tracking travel and other administrative tasks as required.
Essential Duties and Responsibilities:

• Support the Vice President as a point of contact between other executives and internal and external stakeholders
• Greet guests and customers, in person or on the telephone, answering or directing inquiries, taking messages, and drafting answers to correspondence
• Maintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel with awareness of any potential conflicts or changes
• Maintain and secure documents and filing system
• Capture meeting minutes, create reports, presentations and briefings as required
• Maintain office supplies inventory by checking stock to determine inventory level and anticipate needed supplies.

Requirements:
Education:

• High School Diploma

Experience:

• 20+ years of experience and knowledge providing general office automation, coordination, and administrative skills necessary for managing the routine administrative functions of a government office.

Skills:

• Experience and knowledge utilizing MS Office products to include Teams and SharePoint
• Ability to communicate with all levels of organization, verbally and in writing
• Travel and meeting coordination
• Excellent time management, multitasking, and prioritization
• Ability to use judgment and confidentiality to support executive leadership
• Reporting and presentation skills

Physical Demands:
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; use fingers and hands to type or write; reach with hands and arms; talk or hear; taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Work Environment:
This position is performed in a traditional office environment.

At Veracity, we want our employees to excel and grow professionally. With an emphasis on continuing education, we demonstrate our commitment to employee growth and development by providing tuition reimbursement for education and certifications. In addition to tuition reimbursement, we offer one of the best benefits packages in the industry: competitive health benefits package, paid time off, 401K matching, and vested from day one to name just a few of our benefits and perks.
U.S. Eligibility Requirements (Standard for all U.S. Positions)

• Interested candidates must submit an application and resume/CV online to be considered.
• Must be 18 years of age or older.
• Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation.
• Must have unrestricted work authorization to work in the U.S. For U.S. employment opportunities, Veracity hires U.S. citizens, permanent residents, asylees, refugees, and temporary residents. Temporary residence does not include those with non-immigrant work authorization (F, J, H, or L visas), such as students in practical training status. Exceptions to these requirements will be determined based on the shortage of qualified candidates with a particular skill. Veracity will require proof of work authorization.
• Must be willing to execute Veracity’s Confidentiality and Non-Disclosure Agreement which requires, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure

Veracity believes that all persons are entitled to equal employment opportunity and does not discriminate against nor favor any applicant because of race, sex, color, disability, national origin, religion, creed, age, marital status, veteran status, gender, gender identity/expression, actual or perceived sexual orientation, or any other protected characteristic. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Veracity will make reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Job Type: Full-time

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