Executive Assistant needed for a polished and prestigious architectural firm
Job ID: 21433
Pay Rate: $85-100,000 annually + annual bonus & benefits!
Location: Remote/Hybrid in Los Angeles, CA
Employment Type: Direct Hire

You have a natural sense for managing, coordinating, and organizing that serve a greater purpose in implementing successful strategies throughout ongoing projects. As an Executive Assistant, you will manage and assume responsibility for the executives' agenda, effectively and proactively prioritizing on behalf of them in appropriate situations. You'll identify and manage the right priorities and processes to ensure your team members have what they need to seamlessly serve the needs of the clients.

For 70 years, our client has been pushing the boundaries with their architectural approach to encompass a holistic and humane understanding of the relationship between buildings, people, and the environment. They also know that great projects take more than a design team to become a reality; they have carefully engineered a thriving company culture that aligns with the health and well-being of their team members.

Experience needed for this role.

• Experienced in general and executive-level administrative responsibilities; minimum of 5 years of administrative experience
• Minimum Bachelor’s degree preferred
• Proficient in the following software applications: BlueBeam and Deltek Vision
• Knowledge of architectural / engineering terminology a plus, though not required
• Experience coordinating complex travel arrangements and logistics (domestic and international)

What you'll own in your role.

• Function as a partner-to and extension-of the Interior Design Partner, in support of the business operations of the firm.
• Maintain complex calendars, scheduling all business and project related meetings to include logistics and coordination; Respond with urgency on behalf of leadership to requests in an effort to balance competing priorities of projects, offices and marketing deadlines.
• Coordinate all domestic and international travel arrangements, including flights, hotel, trains, car service and travel visas.
• Manage all incoming phone calls, taking thorough messages and disseminate information expeditiously; respond on behalf of leadership, to callers with questions or inquiries about firm business.
• Generate timely expense reports and timesheets.
• Handle Partner Licensing and track Continuing Education requirements.
• Collect receipts and distribute daily incoming mail and packages using excellent judgment in determining priority and urgency of information.
• Proof, edit, print and distribute correspondences related to the business operations of the firm; draft meeting notes, and presentation materials.

Confidence can sometimes hold us back from applying for a job. But we’ll let you in on a secret: there’s no such thing as a ‘perfect’ candidate. We encourage candidates from all walks of life to apply. If you're comfortable, please feel free to share your pronouns with us!

Parker Staffing offers all levels of Administrative, Customer Service, Call Center, Sales, and Human Resources job opportunities in the Seattle and Bellevue metro area and other large cities throughout the Nation. Parker Staffing has served as the staffing agency of choice for thousands for over four decades. Visit our employment opportunities page at http://www.parkerstaffing.comto review our full offering of temp, temp-to-hire, and direct hire job openings!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Type: Full-time

Pay: $85,000.00 - $100,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Los Angeles, CA 90012: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• If you're comfortable, please feel free to share your pronouns with us.

Experience:

• Administrative: 3 years (Required)
• A/E/C field: 1 year (Preferred)

Work Location: Hybrid remote in Los Angeles, CA 90012

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