JOB BRIEF
We are looking for an Administrative Assistant to support the office and the CEO. This is an in-person role, with the expectation to come into the office 5 days per week, 40 hours per week, Monday-Friday, 8:30 am-5:00 pm.

This person will be responsible for: Overseeing the reception desk, providing office and bookkeeping support, and being the main point of contact for our residential renters.

WHO WE ARE LOOKING FOR
We're looking for someone who is deeply committed to supporting the team and CEO in achieving greater levels of success in multiple endeavors and businesses. They should aspire to grow their own skills and develop into a supportive leader within the team. As the success of the team grows, this individual will assist with training and leading additional team members to ensure all administrative tasks of the team and CEO continue to be completed to high standards with maximum efficiency.

The ideal candidate is super supportive, highly organized, good at juggling multiple tasks, and can perform their job with minimal supervision.

$18 - $25 hourly

Bookkeeping & Accounting Support:

• Use QuickBooks Desktop to enter data and run reports
• Assist bookkeeper with QuickBooks tasks
• Help with filing and organization of financial records

Office and CEO Support:

• Welcome guests who come into the office
• Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings
• Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile data, and report to CEO
• Perform additional duties from company personnel such as picking up orders, handling mail, etc.
• Perform office management duties such as organizing filing systems and ordering office equipment and supplies
• Provide Meeting Support and Take Notes
• Maintaining Inventory and Ordering Office Supplies
• Filing & Record Keeping
• Assist Farm Manager and CEO with Pertinent Paperwork
• Provide Meeting Support
• Manage the CEO and Company Calendars
• Oversee OSHA compliance, and organize safety meetings & documents

Rental Management:

• Communicate With Contractors to Schedule Maintenance
• Accept and Record Renter Payments
• Keep Record and Notes of Property Details

Our company is looking for highly organized, detail-oriented applicants, who are deeply committed to supporting their teams. Our chosen applicant will play an important role in the success of our company.

• 2+ years of QuickBooks Experience
• 2+ years performing supportive duties in a personal assistant or administrative assistant role, or similar
• Must have graduated high school or received an equivalent certificate of completion
• Preferred degree in business administration or business management
• Experience handling confidential information and adhering to strict deadlines
• This position will require travel between Fresno and Hanford at times
• Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
• Experience using G-Suite Products (Google Calendar, Google Drive, Hangouts, etc.) and Microsoft Office Products (Excel, Word)
• Valid driver's license
• Clean DMV record

The company is a growing agricultural, commercial, and residential real estate company focusing on farming and investment properties in the central valley and central coast of California. Our office is ideal for self-driven individuals who also like working with a team.