Executive Administrative Assistant Job at Clinica de Salud del Valle de Salinas
CLINICA DE SALUD DEL VALLE DE SALINAS
JOB DESCRIPTION
CLINIC LOCATION: ADMINISTRATION
INCUMBENT: OSHA DETERMINATION: Non-Hazardous
REPORTS TO: Executive Administrative Assistant CLASSIFICATION: Confidential
It is the organizations policy that Clinica de Salud del Valle de Salinas does not discriminate because of race, color, religion, age, sex, physical handicap or national origin.
JOB SUMMARY:
Responsible for office management and supervising staff. Performs administrative and budget related duties. Assists the Chief Executive Officer with department responsibilities. Participates in performance improvement and continuous quality improvement (CQI) activities.
Demonstrates Competency in the Following Areas:
Ability to oversee general management of the department.
Demonstrates the ability to order supplies; completes and authorizes requisitions.
Demonstrates the ability to compile and organize data for annual department budget.
Demonstrates the ability to monitor and reconcile expenditures of budgeted funds.
Able to put together data from different sources for special projects; prepares reports.
Assists in preparing and setting up Board of Directors meetings and provides administrative support by preparing agendas and minutes for the meetings.
Maintains procedures and controls to promote communication and adequate information flow.
Demonstrates the ability to perform secretarial duties, i.e., typing, dictation, correspondence, preparing reports, memos.
Assigns and supervises clerks and entry level secretaries in the department.
Maintains department staff records; records are kept confidential.
Reviews and evaluates work of the clerks and entry level secretaries.
Answers the telephone in a professional manner; directs calls appropriately.
Maintains department records, files, policy and procedure manual.
Communicates appropriately and clearly to the CEO, co-workers.
Maintains a good working relationship both within the department and with other departments.
Is a resource person both within the department and to administrative staff of other departments.
Demonstrates the ability to schedule meetings between departments, directors/managers.
Demonstrates the ability to be flexible and organized.
Manages and operates equipment safely and correctly.
Performs other duties as assigned.
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