DMV Buyer Specialist -Position Job at Virginia Dept of Motor Vehicles
DMV is seeking to hire an individual to carry out procurement support functions for a variety of technology and non-technology purchases for goods and services. Establish and maintain various procurements using all purchasing methods. Serve as the Small Business and Supplier
Diversity liaison supporting and maintaining the DMV’s Expenditure Dashboard. Assist in investigating problems related to procurement, policy interpretation, contract administration and vendor performance.
The position’s specific responsibilities and duties will include, but are not limited to, procurement support of goods and services – entryof requisitions and purchase orders into eVA. Advise and assist management in procurement activities. Initiate the procurement ofstate contract items and obtain quotes. Process solicitations for procurements. Process and create Quick Quote purchase orders, etc,using eVa. Post and distribute solicitations, as well as posting notice of or intent to award documents and timely filing of biddocuments. Prepare bid packets and addenda for distribution. Support management and senior buyers in preparing for meetings,
conferences and events. Assist with annual compliance reviews, provide sound recommendations and research reasonableconclusions. Maintain office inventory accountability.
Contract Administration – Monitor contracts to ensure contract requirements are met and take action to correct deficiencies. PerformHRO 1 (08/25/2020)monthly price indices adjustments against FOB contracts. Investigate vendor and customer complaints, negotiate with vendors,resolve issues, and reach conclusions for default action or contract renewal. Maintain, review and report contract renewal andextension deadlines.
Small Purchase Charge Card Program – Support the DMV’s Small Purchase Charge Card Program and maintain, review and reportprogram status updates. Work closely the program lead to identify and resolve card holder issues.
Diversity liaison supporting and maintaining the DMV’s Expenditure Dashboard. Assist in investigating problems related to procurement, policy interpretation, contract administration and vendor performance.
The position’s specific responsibilities and duties will include, but are not limited to, procurement support of goods and services – entryof requisitions and purchase orders into eVA. Advise and assist management in procurement activities. Initiate the procurement ofstate contract items and obtain quotes. Process solicitations for procurements. Process and create Quick Quote purchase orders, etc,using eVa. Post and distribute solicitations, as well as posting notice of or intent to award documents and timely filing of biddocuments. Prepare bid packets and addenda for distribution. Support management and senior buyers in preparing for meetings,
conferences and events. Assist with annual compliance reviews, provide sound recommendations and research reasonableconclusions. Maintain office inventory accountability.
Contract Administration – Monitor contracts to ensure contract requirements are met and take action to correct deficiencies. PerformHRO 1 (08/25/2020)monthly price indices adjustments against FOB contracts. Investigate vendor and customer complaints, negotiate with vendors,resolve issues, and reach conclusions for default action or contract renewal. Maintain, review and report contract renewal andextension deadlines.
Small Purchase Charge Card Program – Support the DMV’s Small Purchase Charge Card Program and maintain, review and reportprogram status updates. Work closely the program lead to identify and resolve card holder issues.
Headquartered in Richmond, Virginia, DMV serves approximately 6.2 million licensed drivers and ID card holders with over 8.4 million registered vehicles. In addition, DMV serves a wide array of businesses, including dealers, fuel tax customers, rental companies, driving schools, other state agencies, local governments, and non-profit organizations.
Minimum Qualifications
Demonstrated knowledge of word processing, presentation and spreadsheet software, including MS Office (Word, Excel, etc.).
Ability to be detail-oriented, prioritize tasks, show initiative, and maintain a professional demeanor with internal and external clients.
Strong knowledge of business English and mathematics.
Ability to communicate effectively orally and in writing with internal and external clients, vendors, and other state agencies.
Ability to interpret and apply policies and procedures.
Demonstrated ability to work in a multi-task environment.
One or more of the following Professional certifications is expected to be obtained within two years of employment or promotion into the position:
Virginia Contracting Associate (VCA), Virginia Contracting Officer (VCO) or Certified Professional Public Buyer (CPPB).
An equivalent combination of experience and training indicating possession of the preceding knowledge and abilities may substitute for this training and experience.
Ability to be detail-oriented, prioritize tasks, show initiative, and maintain a professional demeanor with internal and external clients.
Strong knowledge of business English and mathematics.
Ability to communicate effectively orally and in writing with internal and external clients, vendors, and other state agencies.
Ability to interpret and apply policies and procedures.
Demonstrated ability to work in a multi-task environment.
- Graduation from high school with course work in business or related area of curriculum.
One or more of the following Professional certifications is expected to be obtained within two years of employment or promotion into the position:
Virginia Contracting Associate (VCA), Virginia Contracting Officer (VCO) or Certified Professional Public Buyer (CPPB).
An equivalent combination of experience and training indicating possession of the preceding knowledge and abilities may substitute for this training and experience.
Preferred Qualifications
- Experience and knowledge with the state’s automated e-procurement system (eVA).
- Direct experience in procurement of supplies, equipment and services.
Special Requirements
Selected candidate(s) will need to complete the I-9 Form. DMV participates in E-Verify.
An online application or resume is required. Paper and email applications will not be accepted.
All applicants for employment must consent to a driver history and criminal background check. A fingerprint-based criminal history check will be required on selected applicant(s).
An online application or resume is required. Paper and email applications will not be accepted.
All applicants for employment must consent to a driver history and criminal background check. A fingerprint-based criminal history check will be required on selected applicant(s).
Special Instructions to Applicants
Submission of an online application is required. DMV does not accept applications, resumes, cover letters, etc. in any other format. When applying for jobs, please ensure your online application or resume is complete with duties and skills associated with your work experience as well as years of experience in order to properly assess your skills in the screening process. Candidates are evaluated on the basis of information provided in the application materials. Missing information cannot be assumed.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Contact 804-367-9728 for assistance.
Minorities, individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TT.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Contact 804-367-9728 for assistance.
Minorities, individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TT.
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