Contracts Officer Job at State of Idaho
Description
Do you want to make a difference and be part of an award-winning agency, dedicated to enhancing the quality of life in Idaho through transportation?
At the Idaho Transportation Department, every employee is critical to the mission and we strive to foster an innovative, collaborative workplace where employees can grow and do their best work.
Highway Design - Advertisement & Award is seeking a candidate that is highly motivated, customer service focused and detail oriented to fill this position. This position is responsible for statewide procurement/solicitation of Highway Construction Contracts. The individual will be responsible for developing/preparing, coordinating and executing various contracts for our internal and external statewide customers and partners. This position will ensure that all contracts are in compliance with all state and federal requirements. The selected applicant will collaborate and work with internal and external customers and partners including but not limited to the Federal Highway Administration, Local Highway Technical Assistance Council and Ada County Highway District.
This position requires strong emphasis on procurement, contract development expertise, customer service and the ability to communicate clearly and concisely with a variety of Stakeholders. The successful applicant will need exceptional time management and organizational skills with demonstrated experience maintaining order in a fast paced and fluid environment.
Example of Duties
- Review and Approve all design packages for Advertisement and Bid readiness from our District design staff/LHTAC/ACHD for all Major Highways
- Produce Advertisement request packages for the Advertisement and Award team
- Generate addendums for upcoming proposal requests set to bid
- Conduct weekly public bid openings and compile proposal data for review for accuracy and completeness
- Analyze bid abstracts for item costs, appearance of collusion, geographical data related to location of projects
- Monitor Contract timeline to ensure execution of Final Contracts within Department timeline requirements
- Oversees all Highway contracts for Federal and State compliance
- Recommend proposal for award working with the Contracts Supervisor
- Compile Addendum and Postponement data by District and type and generate bi-annual reports for Distribution to the District Engineers
- Maintain the Contractor Information page on the Department’s website with all bid related data
- Liaison to our bidding software vendors developing and implementing updates
- Collaborates with our Planning Department for scheduling of upcoming bid dates
- Act as a point of contact for contractors, answering bid and proposal related questions via phone, email and in person
Minimum Qualifications
Experience:
- Developing grants or contracts including identifying goals and timetables and determining program needs and funding;
- Monitoring and evaluating grant or contract activities and expenditures;
- Interpreting laws, regulations, and policies and advising on their requirements;
- Evaluating statistical and financial information and developing reports of findings.
Desirable qualifications:
- Experience developing/preparing, managing and awarding procurement/solicitation process for Highways construction contracts in compliance with state, and federal regulations statewide.
- Ability to review financial data with respect to contract requirements.
- Demonstrated ability to effectively manage multiple projects at a time, with a variety of stakeholders and end users.
- Experience with project development (design) and/or construction on highway projects.
- Experience with Adobe Pro and Adobe Acrobat Sign.
Supplemental Information
To learn more about the department, please visit the ITD website. Make a difference in your community and in the lives of the citizens of Idaho!
Benefits:
- Flexible work schedule available to some positions for increased work-life balance
- Public Service Loan Forgiveness – eligibility requirements may apply
- Accrue paid vacation every pay period which increases with state longevity
- Paid Parental Leave
- Paid sick leave separate from vacation leave
- 11 paid holidays
- Competitive Medical, Dental, Vision, Life and Disability insurance benefits, Flexible Spending Account https://ogi.idaho.gov/premium-rates/
- Relocation Assistance available to some positions
- Defined benefits retirement plan (pension) through the Public Employee Retirement System of Idaho (PERSI) https://persi.idaho.gov/members/base_plan.cfm
- Optional 401K and Deferred Compensation plans with traditional and Roth options
- Eligible for Employee Assistance Program – Confidential support, information and resources for all of life's challenges
This position may be subject to drug-testing.
Hiring is done without regard to race, color, religion, national origin, sex, age or disability. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources at (208) 334-2263.
Preference may be given to veterans who qualify under state and federal laws and regulations
Your Safety. Your Mobility. Your Economic Opportunity.
https://itd.idaho.gov/careers/
If you have questions, please contact us at:
Email:
careers@itd.idaho .gov
Email:
careers@itd.idaho .gov
Trouble Applying Call: Applicant Support Toll-free number: 1-855-524-5627
Monday through Friday 6:00 a.m. - 5:00 p.m. Pacific Time
Monday through Friday 6:00 a.m. - 5:00 p.m. Pacific Time
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