Responsible for the Department’s administrative work and coordinating the financial management and accounting functions. Performs moderate to complex finance, cost accounting and procurement functions, contracts and grants management and systems analysis in accordance with the established County policies and procedures and those associated with the funding source.

• Provide assistance in preparing and coordinating reports and facilitates submission to the grant agencies.
• Prepares monthly and final reimbursement invoices.
• Reviews closeout documents in compliance with the County, Federal and State funding agency regulations.
• Maintains and monitors contract agreements and amendments.
• Prepares and monitors project expenditures and coordinates issues with the department head and project managers.
• Prepares statistical and analytical reports to assist in work program planning.
• Provide assistance to Financial Services and Clerk’s Office regarding audit requirements and answering inquiries.
• Develops and manages grant schedule.
• Maintains accurate and on time submission of grant invoices.
• Addresses issues and concerns related to reimbursement invoices.
• Documents and maintains accounting operations, recommends and implements procedures for improved efficiency.
• Conducts analysis of the Department’s overall expenditures.
• Prepares data for departmental budget and capital improvement projects.
• Reviews and monitors individual project budget.
• Reviews all documentation related to in-house capital improvement projects to validate eligibility of expenditures.
• Identifies and coordinates budget issues with the department head and develop proposed budget amendments if necessary.
• Conducts initial review of project invoices and coordinates discrepancies with vendors and request additional documents if needed.
• Codes and receipts approved invoices and provide additional information to the Clerk’s office if needed.
• Deposit check payments from grant agencies as needed.
• Oversees Department’s purchasing function.
• Monitors and upload receipts of all P-card purchases for the department.
• Enters payroll accurately for the Department.
• Maintains record of weekly payroll proof.
• Creates work orders for payroll entry.
• Assist in hiring process - prepares job requisitions, performs initial review of job applications, prepares evaluation forms for interviewers, arranges interview schedules, organize and uploads evaluation forms to Neogov system, assists in preparation of hiring recommendation and initiates Personnel Action Form.
• Manages and coordinates Director’s calendar.
• Assist the public with their inquiries and requests.
• Receives and facilitates calls as needed.
• Serves as a liaison for the department.
• Attends meetings and trainings as needed.
• Conducts research as needed.
• Produces, maintains, retrieves and organizes historical records.
• Prepares presentations and other materials needed for meetings.
• Prepares correspondence, routes memo’s and documents for execution
• Assists in preparation and monitoring of staff reports.
• Office inventory - monitoring and purchasing.
• Provides assistance in improving internal process’ to be in line with County’s policies and procedures.
• Assists in tracking inquiries and requests from the public.
• Coordinates status of outstanding road maintenance issues Performs other related duties as required.
• During emergencies, all employees are considered essential personnel and may be required to perform alternate duties.

These essential functions are not to be construed as a complete statement of all duties performed. All employees will be required to perform other duties as required.

• Graduation from a regionally accredited four-year college or university with a degree in Accounting, Business Administration, Economics, or Public Administration, preferably supplemented by formal course work in public finance.
• Five years of progressively responsible experience in accounting, budgeting, financial management, administration and operations, including 2 years in governmental accounting.
• Must possess strong analytical skills and practice high degree of critical and detailed thinking.
• Advance computer skills and ability to learn new software/ systems.
• Experience in a supervisory capacity.

Flagler County is a drug free workplace; some positions may require a pre-employment drug screen.

Flagler County, Florida is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Flagler County, Florida will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Knowledge, Skills and Abilities

• Knowledge of government accounting as it relates to capital budgeting/cost accounting.
• Knowledge of the applicable laws and regulations, and processes governing accounting systems.
• Ability to prepare meaningful and informative financial and statistical reports.
• Ability to establish and maintain effective relationships with subordinates, officials, and the general public.
• Ability to present statistical data in oral and/or written form.
• Ability to analyze and evaluate applications for grants and supportive documents.
• Knowledge of principles of general management, public and business administration and their application to governmental administration.
• Knowledge of applicable Federal, State and City laws, rules, regulations and ordinances pertaining to departmental operations, or ability to acquire such knowledge.
• Knowledge of supervisory principles and practices.

Physical Requirements

Physical Demand: Sedentary

• 10 lbs. Maximum lifting.
• Occasional lifting, carrying, pushing and pulling.
• Some occasional walking or standing may be required.
• Expressing or exchanging ideas by spoken work or perceiving sound by ear.
• Good eye sight for production or safety of self and others.