Why work at Definiti? If you consider yourself a problem solver and appreciate working autonomously, a career at Definiti may be perfect for you. You’ll be able to directly contribute to the security and success of meaningful retirements for thousands while helping build a growing company. Most positions are fully remote, which provides work-life balance while working with, and for, your colleagues and clients. Definiti not only invests in the tools and retirement service technology to help you be successful in your role, but also supports your professional growth with training and certifications.

Definiti is a national retirement services company that helps clients manage and administer their retirement plans. We help clients define what's possible and what’s next for their retirement plans.

PURPOSE OF POSITION

The Contract Administrator is responsible for Definiti’s customer and vendor contracts and ensures our contractual relationships, with both clients and vendors, are appropriately documented and carefully organized. This role works closely with colleagues in acquisition, integration, sales, finance, operations, and information technology.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain library of client service agreements including managing current ‘master’ contract templates for our various lines of business
• Coordinate input of legal, sales and operations when changes are required, confirm changes are agreed upon, and securely store for all subsequent contracts
• Lead periodic projects such as coordinating the production, distribution, and collection of new service agreements when Definiti acquires firms and puts newly acquired clients onto our service agreements
• Maintain vendor contracts by collecting and organizing all existing contracts, establishing a system to designate the contract’s internal owner, and confirm that contracts renew or terminate as required

COMPETENCIES REQUIRED

• Ability to read, analyze and interpret legal documents
• Strong attention to detail in identifying errors or potential issues in contracts that could lead to company risks
• Demonstrate proficiency in reviewing and identifying crucial contract terms such as pricing and notice deadlines
• Proven ability to establish and maintain processes to manage contract renewal terms and expiration notice provisions
• Ability to obtain contract-related information from relevant parties
• Capable of interacting with multiple internal and external customers and communicating clearly and effectively
• Able to prioritize and to manage workload and meet deadlines within a fast-paced, virtual environment
• Strong desire to learn the business and function smoothly as part of an interdisciplinary team

EDUCATION AND QUALIFICATIONS

• High school diploma or GED required
• Bachelor’s degree preferred
• 3+ years of contract administration required
• Experience with document/workflow management system required
• Highly proficient in Microsoft Office 365 (MS Teams, Word, Excel, SharePoint), DocuSign and Acrobat Pro)
• Excellent written and oral communication skills

REMOTE WORKING REQUIREMENTS

• As a remote-first company, we have compiled expectations for a successful remote work environment:
• Ability to build rapport with others remotely while working productively with limited in-person interaction
• Designate a quiet, and well-lit space with a fast internet connection for your workspace, free of as many distractions as possible
• Be online and available during designated business hours in local time zone
• Accustomed to using Microsoft Teams or virtual-meeting applications to work with colleagues regularly on video and use the chat feature for quick communications
• Accustomed to file-storage and file-sharing tools such as Microsoft SharePoint and Citrix ShareFile

BENEFITS

Definiti has a dynamic, growth-focused culture, and we are committed to offering attractive employee-centric benefits, including:

• A virtual-first work philosophy
• 401(k) with up to 4% match
• Generous paid time off starting with four weeks, in addition to 9 paid holidays and 2 paid floating holidays
• A variety of medical, dental and vision plan options including Definiti subsidized premiums
• Company-paid life insurance and short-term disability insurance
• Bonus plan eligibility