Assistant Job at Ripcord Construction
Responsibilities
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Handle permits, licenses, and billing
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply orders
- Keep track of daily and weekly progress of jobsites
- Store client information
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
Skills
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. google calendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
- PA diploma or certification is a plus
Job Types: Full-time, Part-time, Internship
Pay: $30,000.00 - $40,000.00 per year
Schedule:
- 8 hour shift
Education:
- High school or equivalent (Preferred)
Experience:
- Personal assistant: 1 year (Preferred)
- Administrative Assistants & Receptionists: 1 year (Preferred)
Work Location: On the road
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