The Accounts Payable / Receivable Specialist is a key role that maintains financial records and assists with general day-to-day tasks within the finance department managing outgoing bills and invoices on behalf of the company. The Accounts Payable/Receivable Specialist is responsible for the accurate and timely processing of the Company’s invoices to include coding, processing, and research. In addition, the position is responsible for providing a high level of customer service to both internal and external customers.

The Accounts Payable/Accounts Receivable Specialist is responsible for monitoring the outflow of capital for the company and will assist in ensuring that the company receives payment for goods and services offered to clients. They are responsible for

recording, computing, and classifying the revenue data to ensure a complete financial record.

Your Daily Work Activities

This role interfaces with team members from your department to ensure all Accounts Payable/Accounts Receivable daily responsibilities are met, including but not limited to paying and sending out invoices, addressing internal and external customer issues and providing necessary information to your supervisor. The Accounts Payable/Accounts Receivable Specialist maintains a high level of professionalism and confidentiality and you will be considered an integral member of the Finance team, helping the business run smoothly.

Responsibilities and Duties

· Assists with accounting records and ledgers by reconciling monthly statements and transactions.

· Records entry of, verifies documentation for, and distributes petty cash.

· Calculates and reports sales tax based on paid invoices.

· Creates invoices according to company practices; submits invoices to customers.

· Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.

· Copies, files, and retrieves materials for accounts receivable as needed.

· Collaborates with internal stakeholders to reconcile accounts receivable on a periodic basis.

· Assists in generating monthly billing statements based on the general ledger.

· Assists Accounting Manager in reconciling revenue accounts each month.

· Relays changes of information to appropriate employees.

· Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.

· Creates reports regarding the current status of customer accounts as requested.

· Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

· Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.

· Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

· Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.

· Performs other duties as assigned.

· Occasional travel may be required.

Qualifications and Skills Required

· Must be reliable and extremely trustworthy.

· Must be proficient in Microsoft Office Suite or related software as well as other accounting software programs needed for this role.

· Must be able to learn other accounting software systems as needed.

· Ability to maintain confidential and meticulous records.

· Excellent verbal and written communication skills.

· Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

· Ability to work independently and in a fast-paced environment.

· Ability to anticipate work needs and interact professionally with customers.

· Excellent organizational skills and attention to detail.

Education/Certifications/Licenses Required

· High school diploma or equivalent required.

· Associate’s or Bachelor’s degree in Business or Accounting preferred.

· Certified Accounts Payable Professional (CAPP) certification preferred.

Job/Working Conditions/Physical Requirements

The physical demands and work characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to complete all physical requirements of the job with or without a reasonable accommodation- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 20 pounds at times.

· While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, grasp, handle, feel or operate objects, tools or controls.

· The employee is occasionally required to climb, balance, stoop, kneel, crouch, reach with hands and arms, walk; lift push or pull objects up to 20 pounds.

· Hand-eye coordination necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus.

· Must be able to perform complex tasks requiring independent knowledge and its application to non-routine situations.

· The noise level in the work environment is usually quiet to moderate. May be exposed to dust, fluctuation in inside temperatures and electro-magnetic radiation as in a computer screen.

Benefits

Please refer to our handbook and policies for a full list of our Benefits. Some of these may include:

· PTO (see our handbook for details)

· Paid Holidays

· Paid Training

· Medical, Dental and Vision coverage

· Short-and Long-Term Disability coverage

· 401k with employer matching

· Fun corporate events

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Paid training
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Palm Bay, FL 32909: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 2 years (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: One location

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