Ag Office Coordinator- East Grand Forks Job at American Crystal Sugar Company
Our company is looking for an individual to join our team as an Ag Office Coordinator at our East Grand Forks factory. The purpose of this position is to coordinate Ag support services and related activities for Agronomy, Harvest/Maintenance staff and shareholders.
- Provides confidential and administrative support to the Ag department by routing incoming calls, scheduling appointments/meetings, maintaining calendars, making travel arrangements, scheduling of training, workshops/seminars, organizes and participates in various company events. The incumbent sorts and distributes mail, maintains filing system, and at some sites may maintain inventory of office supplies and forms.
- Create, coordinate, record, print and distribute various reports and documents including but not limited to: Maintain weekly duty rosters and phone lists. Prepares various text messages for meetings and harvest updates. Review of annual letter material, contract files and forms to ensure accuracy.
- Reviews Express timecards to ensure proper hours are reported. Assists in answering payroll questions employees may have about their paychecks and time reported. The incumbent reviews expense reports for Ag Scouts, Harvest Safety Coordinators, Foreman, and Ag Repair Crew. This position maintains the procurement card for miscellaneous department purchases and assists Ag Repair Crew in completing their procurement card online.
- Collects and maintains the District Harvest files.
- Serves as Ag Staff champion for providing assistance and training on SAP, AS400, BOS and Microsoft Office Products.
- Utilizes SAP system to create and release requisitions for agronomy, Ag repair, beet storage, quality lab, and beet receiving functions; monitors requisitions to ensure purchase orders are assigned and are accurate for receiving; monitors cost centers to ensure invoices are charged to the correct accounts; and creates and monitors work orders.
- Assist the Ag Ops Manager and Agronomy Manager in completing monthly G/B and dashboard updates. Also compiles information and assist with the budget process.
Minimum Requirements
To be successful in this position requires office administrative skills, general accounting and mathematical skills, excellent oral and written communication skills normally gained through the completion of an associate degree in administrative or through the completion of 2 to 5 years of previous administrative assistant experience. Knowledge and proficiency in Microsoft Word, Excel, PowerPoint and Access and the ability to compose professional written communications is required. The incumbent must also be able to learn the Company’s various software applications in order to generate reports. Exposure to HR practices and Agriculture preferred.
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