The Orange County Solid Waste Management Department has an opening for an Administrative Support I. This is a 30-hour a week benefited position. An employee of this class is responsible for providing administrative support for financial functions in the Solid Waste Department. Work includes reconciling invoices for payment, collecting and filing confidential information related to applicants for recycling service and cart rentals, revising forms and statements, composing correspondence, archiving records and documents, and monitoring accounts for compliance with contracts.

Work is performed under the general supervision of the Business Officer II with some leeway for independent judgment within the framework of applicable rules, regulations, policies and procedures in the performance of duties, both in terms of planning and accomplishing work and in making decisions. This position does not supervise staff. Does related work as required.

Examples of Essential Functions
Following are examples of typical work activities and responsibilities for various positions in this classification. The incumbent may be responsible for performing other related duties and responsibilities as required or assigned. A position may not include all the work examples given, nor does the list include all that may be assigned.

Processes, reconciles and monitors purchase card purchases and requisitions, accounts payables and receivables, ensures expenses and revenues are coded to the proper budget line item and that expenses are within budget; keys invoices and revenues into Munis.

Creates and maintains up-to-date customer recycling service accounts; ensures account holders are eligible for service based on credit check and maintains confidential records.

Processes billing by creating customer statements/invoices, mailing to customers and ensuring amounts due are accurate against customer accounts.

Reconciles customer payments for recycling service and applies to the appropriate account; determines any late fees due and non-payment and works with customers to collect past-due amounts and/or to set up payment plans.

Prepares letters for collection and submits notification to the County Attorney’s office on all 60-day past due accounts; prepares and maintains reports related to collections.

Processes daily revenues in Wasteworks management system and prepares bank deposits; documents on a log sheet and maintains for record keeping.

Analyzes and compiles statistical data for reporting to the State and to facilitate management and budget planning; prepares statistical reports on tonnage and vehicles.

Recommends and implements operational processes for efficiency in areas of responsibility.

Makes arrangements for staff to attend conferences including travel and hotel accommodations; ensures payment requisitions are approved.

Maintains files and records.

Performs administrative duties including data entry, accounts payables/ receivables, purchase order requests, service contracts and invoice billing.

Provides clerical assistance (i.e. faxing, copying, mailing, filing and scanning).

Assists with projects, as needed.

Assists with budget entry and maintenance of petty cash.

Adheres to the department’s safety rules and regulations.

Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments.

FULL PERFORMANCE OF KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of basic accounting, budgeting and bookkeeping practices and techniques.

Thorough knowledge of relevant state and local laws and ordinances covering governmental accounting and budgeting practices, statistical analysis and agency funding and department operations.

Good knowledge of database software used.

Skill in public and interpersonal relations, and the ability to effectively communicate both orally and in writing.

Skill in providing excellent customer service.

Skill in data entry and the ability to prepare and interpret financial and data reports.

Skill in establishing priorities and organizing work among various divisions, and the ability to multi-task with frequent interruptions.

Strong clerical skills (i.e. filing, typing and providing assistance to the general public and staff).

Ability to demonstrate sound judgment, integrity, resourcefulness, accuracy, thoroughness and the physical condition commensurate with the demands of the position, while maintaining an ethical standard of care.

Ability to perform detailed accounting and financial functions adhering to internal control policies and procedures within established time-frames; ability to perform mathematical and budget calculations.

Ability to retrieve, analyze and compile information from databases, perform research and prepare reports.

Ability to accurately maintain files and records.

Ability to establish and maintain effective professional relationships with and between co-workers, County departments and the general public; ability to work collaboratively with others.

Ability to relate well with others under stressful conditions.

Ability to effectively use computer applications such as spreadsheets, word processing, calendar, email and database software in performing work assignments.

MINIMUM QUALIFICATIONS
Graduation from an accredited college or university with an Associate’s Degree in Accounting, Finance, Business Administration or related field of study and two (2) years of work experience performing accounting/bookkeeping including accounts payable/receivable administration and providing customer service and clerical functions; OR

Graduation from High School or General Educational Development (GED) test equivalency AND four (4) years of work experience performing accounting/ bookkeeping including accounts payable/receivable administration and providing customer service and clerical functions.

A higher degree does not substitute for work experience.

Bilingual applicants are encouraged to apply.

SPECIAL REQUIREMENTS
Possession of or ability to readily obtain a valid driver’s license issued by the State of North Carolina for the type of vehicle or equipment operated.

PHYSICAL REQUIREMENTS AND POSSIBLE HAZARDS
Must be able to physically perform the basic life operational support functions of standing, sitting, walking, bending, stooping, kneeling, lifting, carrying, typing, grasping, reaching, talking, hearing, handling and repetitive motions of the hands/wrists.

Must be able to perform light work exerting up to 10 pounds of force occasionally or frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects.

Must possess the visual acuity to perform extensive reading, prepare and analyze data and figures, perform accounting and operate a computer terminal.

Orange County provides a competitive benefits package for permanent full-time and permanent part-time employees that includes:

• Participation in the North Carolina State Retirement System;
  • Orange County contributes 12.10% of your base salary per pay period and 13.10% for LEO.
• Health Insurance (Medical)
  • Orange County pays 100% of premiums for employee only coverage health insurance.
  • Orange County pays a portion of premiums for dependent(s) coverage health insurance.
• Dental Insurance
  • Orange County pays 100% of premiums for employee only coverage for dental insurance.
  • Orange County pays a portion of premiums for dependent(s) coverage for dental insurance.
• Vision Insurance
  • Orange County offers vision insurance for employee and dependent coverage with premiums rates between $5-$15 bi-weekly.
• Life Insurance
  • Orange County pays for an employee life insurance policy based on employees’ salary up to $50,000.
  • Optional Life Insurance for employee and dependent life insurance policy.
• Short Term Disability
  • Orange County pays for an employee short term disability policy that provides income protection up to 11 weeks with a weekly benefit of 70% of your weekly salary.
• Optional Long Term Disability Coverage Policy
• Optional Insurance Policies: Pet Insurance, Identity Theft Insurance, Legal Insurance
• 401(k) and 457 Deferred Compensation Plans
  • Orange County contributes $27.50 per pay period ($715 annually) for supplemental retirement and you will have the option to select between which investment firm you would like to have these funds contributed to.
  • Orange County contributes up to an additional $63 ($1512 annually) for voluntary supplemental retirement and you will have the option to select between which investment firm you would like to have these funds contributed to.

• 12 Paid Holidays
• Anniversary Leave ( 8 hours of leave on your anniversary each year)
• Annual Leave (based on service years and a 40-hour work schedule, pro-rated for permanent part time employees)
  • 0-2 Years of Service = 125.84 hours/year
  • 2-5 Years of Service = 145.08 hours/year
  • 5-10 Years of Service = 173.68 hours/year
  • 10-15 Years of Service = 202.80 hours/year
  • 15-20 Years of Service = 231.40 hours/year
  • 20+ Years of Service = 260.52 hours/year
• Sick Leave (based on service years and a 40-hour work schedule)
  • 96.2 hours/year
• Tuition reimbursement assistance
• Various other leave programs including civil, funeral, parental, etc.