Administrative Specialist - HonorHealth Research Institute Job at HonorHealth
Overview
Looking to be part of something more meaningful? At HonorHealth, you’ll be part of a team, creating a multi-dimensional care experience for our patients. You’ll have opportunities to make a difference. From our Ambassador Movement to our robust training and development programs, you can select where and how you want to make an impact.
HonorHealth offers a diverse benefits portfolio for our full-time and part-time team members designed to help you and your family live your best lives. Visit honorhealth.com/benefits to learn more.
Join us. Let’s go beyond expectations and transform healthcare together.
HonorHealth is a non-profit, local community healthcare system serving an area of 1.6 million people in the greater Phoenix area. The network encompasses six acute-care hospitals, an extensive medical group, outpatient surgery centers, a cancer care network, clinical research, medical education, a foundation, and community services with approximately 13,100 team members, 3,500 affiliated providers and nearly 700 volunteers. HonorHealth was formed by a merger between Scottsdale Healthcare and John C. Lincoln Health Network. HonorHealth’s mission is to improve the health and well-being of those we serve.
As a community healthcare system, we have a unique responsibility to keep our facilities as safe as possible to protect our patients and team members. With this in mind, we require all new hires to have received the first dose of a COVID-19 vaccine before their start date and be scheduled for their second dose. New hires who choose to receive the Johnson & Johnson vaccine only need one dose to fulfill this requirement. Reasonable accommodations will be considered. Please note – this organization is a tobacco free campus. In order to be an eligible candidate you will need to test negative on a tobacco (cotinine) test during prescreening. If you test positive you will be unable to reapply for 30 days. If you test positive a second time you will ineligible to reapply for 1 year.
Responsibilities
Job Summary
The Administrative Specialist provides administrative and specialized support for programs and leadership. The Administrative Specialist performs a wide range of administrative duties including supporting the Executive Leadership and management teams, gathering data, preparing spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, making travel arrangements, and maintaining calendars and schedules. This position requires intermediate or advanced level proficiency in the use of standard desktop applications, word processing, spreadsheet and presentation software tools.
Performs general office administration duties including, but not limited to composing letters and memoranda, calendar maintenance, meeting preparation, answering phones, taking messages, sorting and distributing mail and packages, filing, ordering supplies and maintaining inventory levels, filling out forms, data entry, as well as, developing documentation and/or communication materials as needed. Has working knowledge of software applications to create, format, edit, and print correspondence, tables, reports, forms, labels and other printed material. May serve as back up for other administrative team member(s) as needed. May maintain department policies and manuals as needed. Maintains department files.
Performs specialized administrative duties required to support the specific program areas, using discretion to make judgments based on operating guidelines. Supports project management functions for each program, through assisting in information gathering and data review, communicating results, obtaining price quotes, entering information, receiving purchase orders, and maintaining programs’ operational procedures as required. Maintains confidential files, records and overall filing system to ensure information is readily accessible. Enters / retrieves data on records manually or electronically. Inventories and orders office supplies, equipment, routine maintenance, and services within prescribed procedures and contractual agreements.
Plans, prioritizes and schedules meetings and appointments for leaders. Meeting planning includes copying, collating, and distribution of materials, preparation of agenda and packets, taking and transcribing meeting minutes. Makes decisions on a daily basis regarding calendars. Arranges and coordinates travel and reimbursement.
Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content and maintaining web pages. Composes and/or prepares correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using
Greets and directs guests and patients. Provides information to patients, guests, vendors, service partners, and employees. Serves as point of contact for department.
Assist with special projects as directed
Qualifications
Education
Associate's Degree or 2 years' work related experience related experience Required
Experience
3 years administrative support Required
Shea Medical Center
Please Note :
www.bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
Looking to be part of something more meaningful? At HonorHealth, you’ll be part of a team, creating a multi-dimensional care experience for our patients. You’ll have opportunities to make a difference. From our Ambassador Movement to our robust training and development programs, you can select where and how you want to make an impact.
HonorHealth offers a diverse benefits portfolio for our full-time and part-time team members designed to help you and your family live your best lives. Visit honorhealth.com/benefits to learn more.
Join us. Let’s go beyond expectations and transform healthcare together.
HonorHealth is a non-profit, local community healthcare system serving an area of 1.6 million people in the greater Phoenix area. The network encompasses six acute-care hospitals, an extensive medical group, outpatient surgery centers, a cancer care network, clinical research, medical education, a foundation, and community services with approximately 13,100 team members, 3,500 affiliated providers and nearly 700 volunteers. HonorHealth was formed by a merger between Scottsdale Healthcare and John C. Lincoln Health Network. HonorHealth’s mission is to improve the health and well-being of those we serve.
As a community healthcare system, we have a unique responsibility to keep our facilities as safe as possible to protect our patients and team members. With this in mind, we require all new hires to have received the first dose of a COVID-19 vaccine before their start date and be scheduled for their second dose. New hires who choose to receive the Johnson & Johnson vaccine only need one dose to fulfill this requirement. Reasonable accommodations will be considered. Please note – this organization is a tobacco free campus. In order to be an eligible candidate you will need to test negative on a tobacco (cotinine) test during prescreening. If you test positive you will be unable to reapply for 30 days. If you test positive a second time you will ineligible to reapply for 1 year.
Responsibilities
Job Summary
The Administrative Specialist provides administrative and specialized support for programs and leadership. The Administrative Specialist performs a wide range of administrative duties including supporting the Executive Leadership and management teams, gathering data, preparing spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, making travel arrangements, and maintaining calendars and schedules. This position requires intermediate or advanced level proficiency in the use of standard desktop applications, word processing, spreadsheet and presentation software tools.
Performs general office administration duties including, but not limited to composing letters and memoranda, calendar maintenance, meeting preparation, answering phones, taking messages, sorting and distributing mail and packages, filing, ordering supplies and maintaining inventory levels, filling out forms, data entry, as well as, developing documentation and/or communication materials as needed. Has working knowledge of software applications to create, format, edit, and print correspondence, tables, reports, forms, labels and other printed material. May serve as back up for other administrative team member(s) as needed. May maintain department policies and manuals as needed. Maintains department files.
Performs specialized administrative duties required to support the specific program areas, using discretion to make judgments based on operating guidelines. Supports project management functions for each program, through assisting in information gathering and data review, communicating results, obtaining price quotes, entering information, receiving purchase orders, and maintaining programs’ operational procedures as required. Maintains confidential files, records and overall filing system to ensure information is readily accessible. Enters / retrieves data on records manually or electronically. Inventories and orders office supplies, equipment, routine maintenance, and services within prescribed procedures and contractual agreements.
Plans, prioritizes and schedules meetings and appointments for leaders. Meeting planning includes copying, collating, and distribution of materials, preparation of agenda and packets, taking and transcribing meeting minutes. Makes decisions on a daily basis regarding calendars. Arranges and coordinates travel and reimbursement.
Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content and maintaining web pages. Composes and/or prepares correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using
Greets and directs guests and patients. Provides information to patients, guests, vendors, service partners, and employees. Serves as point of contact for department.
Assist with special projects as directed
Qualifications
Education
Associate's Degree or 2 years' work related experience related experience Required
Experience
3 years administrative support Required
Shea Medical Center
Please Note :
www.bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.