$18.09-$23.52/per hour DOE

110

Monday - Friday, 8am - 5pm; some evenings and weekends may be required
Summer Hours: Monday - Thursday, 7am-6pm

To best serve the students, department, and college, this position requires a physical presence on campus.

12 Months

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona’s Best Employers

Scottsdale Community College (SCC) is proud to be the only two-year public higher education institution located on Native American land. As one of the 10 Maricopa Community Colleges, SCC currently serves more than 9,000 full and part-time students each semester from its surrounding communities, including the cities of Scottsdale, Fountain Hills, Phoenix, and the Salt River Pima - Maricopa Indian Community.

We are seeking to attract academically and culturally diverse staff and faculty who possess a strong commitment to teaching, learning, and student success. We encourage all in our college community to contribute to and shape the direction of SCC's social justice, inclusivity, and equity strategies.

At SCC we are proud of our reputation as an innovative college that is focused on student success. Come join us in our desire to improve the quality of life in our communities by providing challenging, supportive, and engaging learning experiences.

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options:

• 16 paid observed holidays
• Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
• Paid vacation, sick, and personal time (if applicable)
• Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
• $4,000 Annual professional development growth funding (if applicable)
• Tuition reimbursement for employees and dependents (if applicable)
• Flexible work schedules
• Maricopa Employee Health & Wellness Program:
  • Sight-On-Site Eye Care Services
  • Diabetes Empowerment Education Program
  • Mobile On-site Mammography Screenings
  • Employee Assistance Program (EAP)
  • Wondr™ online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
  • Pre-Retirement Events
• Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
• 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)

Scottsdale Community College (SCC) is seeking a full-time Administrative Specialist Senior. This position reports to the Library Division Chair and supports the work of the faculty and staff in the Library Division. The responsibilities are diverse and require skills in advanced administrative and secretarial office support, program and project coordination, independent decision-making, problem solving, effective communication, and customer service. Maintains communication with other administrative specialists, departments, and vendors as needed. This position interacts with diverse students, faculty, staff, administration, and the general public while maintaining confidentiality and providing excellent customer service.

To best serve the students, department, and college, this position requires a physical presence on campus.

Please read the "How to Apply" section to avoid incomplete application materials. Applications received after the review date may not be screened.

30% - Communicates with and supports students, faculty, staff, administration, vendors and members of the community regarding policy/procedural events or program information; receives and responds to inquiries and information requests, resolving issues or referring requests to the appropriate resource. Provides strong customer service for assigned systems or service area and provides technical assistance and specialized administrative office support.

30% - Coordinates with the department chair and department team members, coordinates calendars, researches and makes travel arrangements; provides administrative support to the Library Division related to meetings, events, or office services; assists with research, gathers information, and coordinates activities; researches, gathers, compiles, and reviews data and information in support of assigned function, program, project, or support area. Creates documents, reports, correspondence, and/or other communication materials and oversees the maintenance of files, records, database information, and documentation related to assigned area and according to established procedures; performs administrative office support activities related to meetings, events, classes, or building services.

25% - Monitors and tracks budgets, funding, and expenditures; assists with budget preparation; and coordinates travel and events, inventory and replenishing of office supplies and office equipment maintenance services. Creates Purchase Orders/Requisitions and coordinates with vendors for library subscriptions; purchases, reconciles, and track Library credit card purchases.

10% - Communicates with internal and external resources regarding policy/procedural, event or program information; and receives and responds to inquiries and information requests, resolving issues or referring requests to appropriate resource; Provides training and orientation to other staff and adheres to applicable policies and procedures.

5% - Performs other duties as assigned.

Associate’s Degree from a regionally accredited institution and two (2) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

OR

High School Diploma or GED and four (4) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

A. Two or more years recent (in the past 5 years) experience in an administrative role

B. Effective written communication composing standard office communications as demonstrated in cover letter and resume.

C. Experience monitoring budgets, preparing requisitions, invoicing, and maintaining financial records using an online Financial Management System.

D. Ability to take initiative, prioritize tasks, manage projects to completion in a time efficient manner to meet division needs.

E. Ability to succeed in a team environment by communicating effectively, contributing expertise, and following leadership directives.

F. Demonstrated recent experience (5 years) delivering excellent customer service to diverse populations and internal and external customers.

• Travel to campus during the interview/selection process will be at the candidate's own expense.
• Will be required to travel or be assigned to other MCCCD locations.
• May be required to work evenings and weekends.
• May require prolonged periods of sitting and viewing a computer screen.
• May be required to lift or carry up to 25 lbs.
• This position requires a physical presence on campus

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Internal Applicant: use the HCM Internal Applicants Quick Reference Guide for the steps on how to access the Internal Applicant careers page.

At this time, Scottsdale Community College does not provide Visa Sponsorship.

Open until filled

First Review 5/30/2023

Applications received after the review date may not be screened

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.