Administrative Coordinator, Honolulu Region Preschools Job at Kamehameha Schools
Job Posting Title
Administrative Coordinator, Honolulu Region Preschools
Employee Type
Regular
Recruiting Start Date
12-12-2022
Work Year
12
Job Exempt?
No
Recruiting End Date
Open Until Filled
Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!
Kamehameha Preschools is seeking a Administrative Coordinator to support our Honolulu Preschool region, which include the following locations: Kapalama & Kalihi-Palama. We are looking for individuals with a strong background in administrative roles that can take on high-volume tasks to best support our region.
This is a Full-time position with a Monday-Friday day shift schedule. Ideal candidates will be familiar with DHS Group Child Care Licensing policies and procedures and have a passion for supporting our Early Learners as they grow into future 'oiwi leaders.
Job Summary
Oversees and coordinates the administrative requirements for different departments. Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, handling budget and purchasing activities, and serving as a primary contact for visitors.
Essential Responsibilities
Administration
- Provides general administrative support to different departments.
- Manages the calendar of department leaders and office space, scheduling meetings and events.
- Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally.
- Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
- May be responsible for the preparation and maintenance of all aspects of the department budget, including handling purchase requisitions, purchase orders, reimbursement claims, preparing monthly reconciliations, and budget reports.
- Establishes and maintains files, many confidential in nature that may include HR/personnel, payroll, student records, and general office files.
- May handle and coordinate all HR related processes and documentation for new hires.
- Communicates and provides information for visitors and outside sources.
- Coordinates and arranges travel and helps plan all aspects of department events.
- Assists in preparing reports needed by the department.
- Provides back up to other administrative staff and cross trains.
- Trains and assists other administrative support staff.
- Coordinates facility repair, responding to inquiries and routing them to necessary staff/vendors for resolution.
- May serve as the central resources and file manager for all division correspond
Position Requirements
Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.
- High School Diploma/Equivalent.
- Minimum of 3 years of administrative or directly related experience.
- Ability to work flexibly.
- Good written, verbal, and interpersonal skills.
- Good organizational skills.
- Ability to work with general office equipment.
- Proficient in PC applications including word processing, spreadsheets, and multimedia presentations.
- Ability to handle confidential information.
- Ability to train other administrative staff.
- Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.
Preferred Qualifications
- Experience working in an educational setting.
- Familiarity of KS organization including internal policies, procedures and practices.
Physical Requirements
- Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
- Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
- Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.
Working Conditions
- Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
- Work is typically conducted Monday through Friday at normal business hours.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.
For internal use only: #LI-CA
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@ksbe.edu or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job.
Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Primary Location
Kapalama Campus
City, State
Honolulu, Hawaii
Additional Locations
Kamehameha Schools Preschool - Kalihi-Palama
Please Note :
www.bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.