The Adams County Public Works team believes that diversity makes us better. We strive to consider equity and inclusion in all our decisions as we serve both our team members and the residents of Adams County. We seek to recruit, develop, and retain talented people who are ready to commit to helping us become the most innovative and inclusive County in America.

The Administrative Coordinator will be tasked to perform a variety of responsible, and complex tasks in support of the department and the Public Works Director. These responsibilities may range from performing research, composing original documents, assisting with personnel issues, supporting the team in invoicing and data-entry, and other duties and responsibilities as assigned by the Director.

• Research a variety of topics and best practices within the Public Works industry; summarize research requests from the director, deputy directors, and other divisions within the department to compile information and/or compose/draft documents.
• Research and write comprehensive reports for the director and deputy directors; prepare meeting agendas, handouts, and organize meeting logistics; distribute meeting minutes to attendees, track action items, and following-up with attendees on their action items.
• Process payments, purchase orders, and requisitions in a timely and accurate fashion in coordination with Finance Department, the Budget Office, and the staff within Public Works.
• Assist the director and deputy director with reviewing and monitoring the department budget on a monthly basis.
• Assist the director, deputy director, and leadership team with recruiting for vacancies within the Public Works department; assist in reviewing applications, coordinating interviews, and completing on-boarding procedures associated with new employees.
• Order and maintain operating supplies for the department.
• Respond to resident inquiries and requests for information regarding regulations, policies and procedures, and systems relating to assigned areas of responsibility.
• Compose and review a variety of reports, letters, memoranda, documents, and spreadsheets for staff within the department.
• Compose correspondence relating to assigned responsibilities, such as resolutions, requests for attorney services, staff summaries, public meeting notices, job description updates, and other correspondence of an administrative nature; supervise the collation and distribution of materials as needed.
• Coordinate and oversee the submission of items for public hearing agendas and study sessions.
• Maintain calendars of the department and director for activities, meetings, and other events; supervise logistics for meetings and conferences; coordinate activities with other county departments, professional organizations, the public, and outside agencies.
• Perform other related duties and responsibilities as required.

• Knowledge and proper use of English, grammar, spelling, and punctuation; strong researching and composition skills; business letter writing and basic report preparation skills.
• Knowledge and demonstration of the principles of supervision, including training and performance evaluation writing.
• Using independent judgment and personal initiative to demonstrate the ability to schedule and coordinate projects and set priorities, adapting to changing priorities as needed.
• Research, analyze, and summarize data and information for reports.
• Able to use standard office equipment including scanner, printer, copier, etc.
• Able to develop and maintain electronic and manual record keeping and filing systems.
• Able to operate various electronic, audiovisual equipment in support of in-person and hybrid meetings.
• Understand the organization and operation of the department and its interfaces with other County departments and outside agencies.
• Knowledge of the function, structure, and organizational policies of the County to be able to respond to questions from the public and County personnel regarding policies and procedures of the department along with associated interfaces.
• Computer Skills: Ability to operate a personal computer along with associated County-approved software (Microsoft Office), JD Edwards (financial management system); ability to learn and navigate in the permit tracking system (Accela) and agenda management system (Legistar).
• Proficient at developing PowerPoint presentations and developing and maintaining Excel spreadsheets.
• Demonstrated experience with accounts payable in order to assist the department with tracking and processing payments accurately.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Training:

• High School Diploma or GED Equivalent, supplemented by secretarial, bookkeeping, accounting, or clerical course work.
• College level course work in Business Administration, Computer Science, or a related field is desirable.

Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.

Click here to watch our video about why Adams County is an Employer of Choice!

Benefits You Expect:

• AFLAC Supplemental Medical Insurance
• Basic Term Life & Optional Term Life Insurance
• Deferred Compensation Plan
• Dental/Vision/Medical Plans
• Generous Vacation/Sick leave
• Long-Term Disability
• Retirement Plan
• Short-Term Disability

• Employee Assistance Program
• Employee Fitness Center
• Employee Health Clinics
• Flexible Work Schedules
• Recreation Center Discounts
• Training & Tuition Reimbursement Programs
• Wellness programs