Perform a wide variety of responsible and complex administrative, financial, and clerical duties in support of the Facilities & Fleet Management Department. Provide exemplary customer service in the form of responding to inquiries and concerns from the County employees and the public regarding the maintenance and construction of the County’s facilities.

• Perform administrative duties and customer service within the Facilities & Fleet Management Department. Respond to and appropriately route requests for maintenance within the County’s facilities.
• Assist in the operation maintenance of the County’s photo identification and card access system. Provide new county employees as well as external building users with building access cards and Photo ID’s. Order and maintain and inventory of supplies needed for the access control system.
• Assist with the recruitment of new employees. Submit requisitions for open positions in NEOGOV, review candidates with the Supervisors, schedule interviews and complete the hiring process for selected candidates.
• Receive and route mail.
• Route invoices to the appropriate person for approval. Process and submit approved invoices for payment.
• Submit purchase requisitions as requested.
• Assist with the operation and maintenance of the Preventive Maintenance / Work Order system. Perform data entry, prepare reports, update and schedule new equipment.
• Order and maintain operating supplies for the department.
• Order and maintain the department uniform inventory.
• Maintain, update and order County signage for select all facilities.
• Operate a variety of office equipment.
• Assist with special projects and assignments as requested. Organize and maintain filing systems.
• Assist in preparing comprehensive reports, meeting minutes and agendas
• Compose and proofread a wide variety of reports, letters, memoranda, collate and distribute materials as necessary.
• Maintain calendars of department activities, meetings, and various events. Schedule meetings, and functions; coordinate location, food service, and invitations
• Assist in compiling the annual department budget and monthly monitoring of accounts.
• Coordinate and assemble materials for public hearings and study sessions as needed.
• Process CORA (Colorado Open Records Act) requests in a timely and professional manner seeking assistance from the County Attorney Office is needed.
• Perform other related duties and responsibilities as required.

• Proper English usage, spelling, grammar, and punctuation. Strong composition, business letter writing and basic report preparation skills
• Modern office procedures and practices including proper telephone etiquette.
• Ability to use standard office equipment including scanner, printer, copier etc.
• A variety of computer applications included but not limited to Microsoft Office, JDE and NeoGov.
• Ability to maintain electronic and manual record keeping filing systems.
• Learn the functions, structure, and organizational policies of the County and the office to which assigned.
• Understand the organization and operation of the County and of outside agencies as necessary to assume assigned responsibilities.
• Interpret and apply administrative and departmental policies, procedures, laws, and regulations.
• Respond to questions from the public and County personnel regarding policies and procedures in assigned areas.
• Work cooperatively with other departments, County officials and outside agencies.
• Perform responsible administrative work involving the use of independent judgment and personal initiative.
• Analyze situations carefully and adopt effective courses of action.
• Compile and maintain complex and extensive records and prepare routine reports.
• Work independently in the absence of supervision.
• Ability to maintain confidentiality when dealing with sensitive issues.
• Research, analyze, and summarize data.
• Computer skills: Type 65 wpm with accuracy
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Experience: At least three years of responsible office support experience.
Education and Training:

• High School Diploma or GED Equivalent.
• College level course work in business administration, computer science, or a related field is desirable.

Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.

Click here to watch our video about why Adams County is an Employer of Choice!

Benefits You Expect:

• AFLAC Supplemental Medical Insurance
• Basic Term Life & Optional Term Life Insurance
• Deferred Compensation Plan
• Dental/Vision/Medical Plans
• Generous Vacation/Sick leave
• Long-Term Disability
• Retirement Plan
• Short-Term Disability

• Employee Assistance Program
• Employee Fitness Center
• Employee Health Clinics
• Flexible Work Schedules
• Recreation Center Discounts
• Remote/Hybrid work options, depending upon position
  • Sheriff's Office positions are not currently eligible for Remote/Hybrid work options
• Training & Tuition Reimbursement Programs
• Wellness programs