Administrative Assistant for Business Services Job at University of Utah
Announcement
Details
Open Date
12/22/2022
Requisition Number
PRN33315B
Job Title
Administrative Assistant
Working Title
Administrative Assistant for Business Services
Job Grade
D
FLSA Code
Nonexempt
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday – Friday; 8:00 am – 5:00 pm
VP Area
Academic Affairs
Department
00081 - College of Humanities-Dean
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$18.00 - $25.00
Close Date
Open Until Filled
Yes
Job Summary
The administrative assistant provides complex administrative financial support for the College of Humanities office and Taft-Nicholson Center. We are seeking an energetic, dependable, and organized person to join our team.
In addition to working in a team environment, this candidate must also be able to work independently and efficiently. The administrative assistant can expect to gain experience which can translate into a career with the University of Utah, a Pac-12 university with fantastic benefits. The College of Humanities is one of the larger colleges on campus and is at the core of the University of Utah’s mission and experience of higher education.
University of Utah Benefits
University of Utah Benefits
- Health, dental, and wellness coverage
- Automatic and immediately vested 14.2% employer contribution to personal retirement account (401a)
- Free public transportation pass (Utah Transit Authority)
- Paid leave time
- Tuition reduction for employee and family members
- … and more: https://www.hr.utah.edu/benefits/
Responsibilities
Essential Functions
- Provides administrative support to department management by submitting financial transactions.
- Coordinates with the college IT team, maintains college office area inventory.
- Coordinates travel requests, prepares UShop orders and payment requests.
- Manages purchasing cards and petty cash.
- Assists with the development of department budgets.
- Maintains budget records, such as reconciling accounts and preparing expenditure statements.
- Collects, organizes and analyzes data for specialized reports.
- Coordinates the collection and preparation of operating reports.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Problem Solving
This position is responsible for solving office problems such as payroll or accounts payable issues, solving staff, faculty and student problems or directing them to someone whom can and supervisory and personnel issues. Plans and expedites the flow of work while ensuring the smooth operation of the office under the pressure of frequent interruptions and changes in priorities.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.
Minimum Qualifications
Associate degree in business or equivalency (2 years related work experience may be substituted for 1 year of education) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Accounting experience preferred, though applicants with administrative work experience that meet the minimum qualifications will also be considered
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34
CFR
part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
135 Park Building
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
135 Park Building
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior
URS
service, may elect to enroll in
URS
if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from
URS
are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
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