THIS IS FOR ADVERTISING PURPOSES ONLY.

TO APPLY PLEASE REVIEW THE APPLICATION PROCEDURES IN THE POST AND GO TO:https://www.schooljobs.com/careers/lawsonstate?

LAWSON STATE COMMUNITY COLLEGE invites applications for the position of:

Administrative Assistant

SALARY: $38,215.00 - $53,976.00 Annually

OPENING DATE: 1/19/23

CLOSING DATE: 1/27/23 11:59 PM

CAMPUS LOCATION: Lawson State Community College

POSITION SUMMARY:

This position provides administrative and clerical support in the Human Resources Department. The Administrative Assistant is privy to confidential information and is required and expected to exercise a high degree of discretion and confidentiality at all times.

Salary Schedule: : Appropriate placement on Salary Schedule E3 04 ($38,215-$53,976) based on experience

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform administrative/clerical duties including, but not limited to, keyboarding, filing, copying and scanning.
• Maintain a high degree of confidentiality and privacy in all endeavors.
• Provide optimal customer service to employees and the public at all times.
• Provide verbal and written employment verifications.
• Prepare letters of appointment for distribution; follow up on unsigned LOA’s.
• Maintain salary step placement history file on all employees.
• Become knowledgeable of and adhere to the College’s and ACCS policies and procedures.
• Assist the Director with the recruitment and search process, distribute and process new hire paperwork, and conduct background and reference checks.
• Scan and electronically file all search file documents accurately and timely.
• Post Job Vacancy Announcements using online application system, update the spreadsheet and post on L drive.
• Assists the Director with FMLA paperwork completion and maintain files.
• Email Job Vacancy Announcements to the Alabama Career Centers.
• New Hire Reporting to the State of Alabama timely and accurately.
• Scan and file all documents accurately and timely, ensuring that employee files are up to date and contain all required documentation.
• Ensure that new employees meet eligibility requirements to work in the U.S. (E-Verify).
• Assist HR Director with various research projects and/or special projects.
• Schedule meetings and interviews as requested by HR Director.
• Maintain inventory of office supplies, equipment, etc. and prepare requisitions (SkillSurvey,
• Verified Credentials, Travel, etc.).
• Keep current on upgrades in technology as related to specific area and job description; seek professional development opportunities as needed.
• Serve on college committees as assigned.
• Process and disseminate mail as appropriate.
• Work on both Birmingham and Bessemer campuses as required (filing, new hire orientation, etc.); maintain regular and predictable attendance.
• Perform other duties as assigned by the Director of Human Resources and VP of Administrative and Fiscal Services.

QUALIFICATIONS:

• Associate’s Degree or equivalent
• Two years of work experience in a fast pace office environment;

Preferred: Related work experience in Human Resources, Personnel
Management, Employment Law, Payroll, Education, etc.

• Technical/computer skills and well-versed in using various software programs, office equipment, personal computers/laptop
• Written and verbal communication skills

PREFERRED QUALIFICATIONS:

• Experience with NEOGOV or NEOED talent acquisition management system.
• Experience with Banner ERP (HR/Payroll module).
• Previous work experience in an educational setting.

OTHER QUALIFICATIONS AND JOB REQUIREMENTS:

• To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
• Ability to keep a positive attitude, provide excellent customer service, maintain effective relationships
• Ability to communicate effectively both orally and written
• Comprehensive knowledge of institutional policies and procedures
• Ability to understand and interpret policies and procedures and exercise good judgement
• Ability to maintain confidentiality and safeguard information
• Ability to handle multiple priorities and meet deadlines
• Ability to represent the college in a professional manner at all times
• Ability to organize and prioritize duties, take initiative, learn new concepts, detail oriented
• Ability to be flexible, adaptable and function under pressure with an orientation for team
• Proficient computer skills in Microsoft Office, spreadsheet applications and other software

PHYSICAL REQUIREMENTS:

Ability to lift, carry or move, pack and unpack boxes and up to 25lbs
Ability to sit for prolonged periods, type and work on a computer
Ability to operate in a fast-paced environment and able to multi-task
Ability to travel between multi-campuses and for professional development

The Administrative Assistant job description is a general statement of required major duties and responsibilities performed on a regular basis. It does not exclude other duties as assigned. This job description and specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by their supervisor. Position may be required to work on multiple campuses.

APPLICATION PROCEDURES/ADDITIONAL INFORMATION:

Applicants may apply at www.lawsonstate.edu. For questions please contact the Office of Human Resources . All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position.

A complete application packet consists of:

• A cover letter
• An Online application
• A current resume
• A copy of relevant post-secondary transcripts identifying the applicant, institution, and date degree conferred.

If employed, all official transcripts must be received in the Office Human Resources prior to the employment start date.

Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS:

Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request.

In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check.

Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirm an employee's eligibility to work in the United States as required by the Department of Homeland Security.

ADDITIONAL INFORMATION:

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.

THIS IS FOR ADVERTISING PURPOSES ONLY.

TO APPLY PLEASE REVIEW THE APPLICATION PROCEDURES IN THE POST AND GO TO:https://www.schooljobs.com/careers/lawsonstate?

Job Type: Full-time

Pay: $38,215.00 - $53,976.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Please go to our application portal to submit an application. Please have a cover letter, unofficial transcripts and a resume ready to attach to your application.

https://www.schooljobs.com/careers/accs/lawson

Work Location: One location

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