COMPANY:

At BioCryst, we are passionate about advancing novel therapeutics for patients with rare and serious diseases. Our structure-guided drug design process leads us to the discovery and development of novel small-molecule drugs. We integrate traditional biology and medicinal chemistry along with a wide array of advanced technologies to understand the three-dimensional structures of active sites of target enzymes. Our scientists then design molecular structures to create bespoke drugs for patients. We focus on therapeutic areas with either no available treatments or large unmet patient needs. BioCryst’s US headquarters are located in Durham, North Carolina, our European headquarters in Dublin, Ireland and our Discovery Center of Excellence in Birmingham, Alabama. We are proud of our culture of engagement and accountability that rewards people for innovative thinking and achievement of key objectives. For more information, please visit the Company’s website at www.biocryst.com.

JOB SUMMARY:

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks for multiple personnel working independently and as part of an administrative team, with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people and programs.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Plan and manage events and meetings for entire Birmingham location.
• Create, edit, and distribute communication materials and messages for the location.
• Work with IT to ensure equipment in offices and meeting rooms is setup and functions properly.
• Update databases and other company materials as needed.
• Assist and monitor internal and external guest visits. Ensure compliance with company policy.
• Answer and direct incoming phone lines and visitors promptly and efficiently.
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex meetings.
• Experience with travel schedules, making travel reservations for the team, both domestically and internationally.
• Communicate and handle incoming and outgoing email communications on behalf of the team he/she supports.
• Assist colleagues with preparation of presentation materials (i.e. reserve conference room space, partner with IT, order meals, and prepare slides).
• Prepare and submit expense reports and supporting documents.
• Contribute to the overall administrative team by completing a range of general administrative duties as needed (i.e. ordering supplies, data entry, check mail, prepare FedEx packages, event planning/hosting etc.).
• Other duties as assigned.

EXPERIENCE & QUALIFICATIONS:

• High School diploma and a minimum of 2 years’ experience supporting senior staff on an administrative level.
• Experience working in life sciences – pharmaceutical, biotech, med tech or med devices preferred.
• Experience working in both large and small companies highly preferred.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Strong written and verbal communication skills.
• Demonstrate the ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Be collaborative and be comfortable working in a team environment.

The statements in this position description are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. The manager may assign additional responsibilities and assignments from time to time.

BioCryst is an equal opportunity employer and is committed to providing equal employment opportunities without regard to age, race, religion, sex, sexual orientation, gender identity, national origin, Veterans status, disability and/or other protected class characteristics. Additionally, BioCryst is committed to achieving its business objectives in compliance with all federal, state and local law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)