About Assumption University:

Assumption University is a comprehensive, private Catholic liberal arts institution with 2,500 undergraduate and graduate students, sponsored by the Augustinians of the Assumption. We awaken in students a sense of wonder, discovery, and purpose, forming graduates known for their intellectual seriousness, thoughtful citizenship, and devotion to the common good. Our curricular and co-curricular programs provide students with an education that shapes their souls, forms them intellectually, and prepares them for meaningful careers. We are a diverse community that welcomes different points of view and embraces all who share our mission. Enlivened by the Catholic affirmation of the harmony of faith and reason and by the pursuit of the truth in the company of friends, an Assumption education transforms the minds and hearts of students.

An Equal Opportunity Employer. Assumption favors diversity, ecumenically welcomes all who share its goals, and strongly encourages people of color and others from underrepresented groups to apply.

The University is in Worcester, Massachusetts, New England's second largest city that "combines the warmth of a small town with the convenience of a thriving city."

Job Description:

BASIC PURPOSE: Assistant to the Dean of Graduate and Professional Studies, Assists the Academic Affairs Support Team in coordinating the work of the academic departments, other duties and programs as assigned and initiatives in support of the mission of the University.

ACCOUNTABILITIES:

Administrative:

Coordinates the uploading of materials on the Administrative team site which includes:

• CV's, Course evaluations, Final exams, Syllabi, Teaching schedule

• Practicum and Prepracticum/MTEL database management for students/placements

• MEPID number coordination for students

• DESE Licensure record keeping and coordination

• Catalog maintenance

• Verify semester course offering

• Coordinate and manage student oral exams with Program Director, Registrar and student

Event Planning:

Assists with planning and implementations of various events for academic affairs. This includes:

• Making and confirming room reservations

• Arranging for speakers and making accommodations for them as necessary

• Providing for food service/catering

• Scheduling event on the Event/Master Calendar

• Setting up workshops

• Arranging and overseeing ticket sales

• Ensuring announcements are posted on portal

• Coordinates with the graphic designer and copy center for posters, flyers brochures, etc.

Finance:

Monitors department budget ensuring invoices and purchase orders are processed in a timely fashion:

• Monitors petty cash

• Submits travel expenses for payment

• Orders supplies

• Oversees budget and makes budget transfers as necessary

• Monitors and tracks payments for applied lessons

• Signs out and tracks loaner laptops, cameras, tripods and tablets

Department Operations:

Assists in the daily operations of the Academic Support Team Department:

• Sorts and distributes daily mail

• Processes and notifies University community of class cancellations

• Monitors and orders printer supplies

• Processes book orders

• Maintains strict confidentiality on many sensitive issues.

• Performs other related duties as assigned.

• Serves as a Campus Security Authority for Clery reporting purposes and a Responsible Employee for Title IX reporting purposes.

Requirements:

• Must be willing to contribute actively to the mission of the University.

• Demonstrated knowledge of Microsoft Office: Word, Excel and PowerPoint.

• 2-3 years previous office experience.

• Associate's or Bachelor's Degree

• COVID-19 Vaccination and Booster required.

Additional Information:

It is the policy of Assumption University that all employees be vaccinated and boostered against COVID-19 before they begin employment. Proof of the COVID-19 vaccine is required of all individuals hired by AU, to be verified after an offer of employment has been made, and as part of the background check process. Prospective employees may submit a request for exemption based on a religious and/or medical basis, to Human Resources, after an offer of employment has been made.

Assumption University offers a competitive benefits package that includes:

A choice of 5 different pre-taxed, health insurance plan options

• A 403(b), with up to a 9% employer match
• Life insurance up to 2x the annual salary
• Long-term disability coverage
• Short-term disability coverage
• Parental Leave coverage
• Bereavement leave
• Dental insurance
• Vision insurance
• Vacation days accrued per year
• Sick days accrued per year
• Paid holidays
• Remote Work Policy for those positions that support it
• Christmas Break week in between Christmas and New Years off with pay
• Easter Break off with pay
• "Thank you Fridays" off with pay in June and July
• Tuition remission for self, spouse, and dependent children
• and more...

We are an equal opportunity/Affirmative Action Employer. M/F/D/V. Members of traditionally underrepresented groups are strongly encouraged to apply.

SCOPE:

• Interacts on a frequent daily basis with the University's administrators, faculty, staff, and students, and with external representatives of various agencies and organizations.

PHYSICAL DEMANDS: The physical demands listed are typical of those an employee must meet to successfully perform the essential duties of this job. We may make reasonable accommodations to enable individuals with disabilities to perform those duties. While performing the duties of this job, the employee is regularly required to talk, see, hear, read, write, walk, sit, stand, stoop, kneel or bend; reach with hands and arms; use office equipment such as computer, telephone, calculator, and fax machine. The employee must occasionally lift and/or move up to 25 pounds.

MENTAL DEMANDS: The mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Examples of mental demands include reading (documents), detailed work, confidentiality, language, math, reasoning, oral communications, written communications, multiple concurrent tasks, interruptions, and performing calculations when necessary.

Application Instructions:

Please be sure to submit your cover letter addressing qualifications for this position along with your resume.

Thank you